Program Officer

City of Canada Bay; Sydney; Hybrid; AUD 90,000 - 103,000; Full time

Benefits offered by this job

Hybrid work from home arrangements

Health and Wellbeing programs

Leadership development opportunities

Significant leave benefits

Continuous training and development

Job summary

City of Canada Bay Council in Sydney’s harbourside region is seeking a dedicated Program Officer to support PMO advisory and the delivery of Capital Works across Council. You will help maintain the project management framework, assist PMO365, and prepare key reports.

The role emphasizes collaboration across directorates, strong stakeholder engagement, and IT proficiency with Power BI and SharePoint; the Council offers a hybrid work arrangement, expansive leave benefits and ongoing training.

Qualifications

• Experience supporting a PMO or PMO programs.
• Ability to work across departments to coordinate deliverables and meet deadlines.
• Strong IT skills with MS Office; Power BI and SharePoint advantageous.
• Excellent written and verbal communication skills.
• Understanding of local government issues and governance.

Responsibilities

• Assist in the daily PMO operations and administration of the project management framework.
• Monitor the PM framework and improve materials, templates and forms for the capital works program.
• Analyse projects for performance and PM compliance with the PM Framework and governance requirements.
• Coordinate and produce key reports, including Mayoral reports, program-wide reporting, ARIC reports and PSC packs.
• Provide administrative support for PMO 365 and assist project managers with data entry and system updates.
• Support the CAPEX budget review process and pipeline development.

Skills

Strategic thinking

Stakeholder management

Interpersonal skills

Communication

Team collaboration

Problem-solving

Tools

Power BI

SharePoint

Job description

• Rostered Days off – participation in Council’s 9 day fortnight scheme
• Contribute to the growth and development of a vibrant community

The City of Canada Bay is a thriving, colourful community, surrounded by the beautiful bays of Sydney Harbour. The area is also known for its parklands, cycle paths and walkways. City of Canada Bay Council’s values underpin how we operate: We act with integrity; We empower our people; We are respectful; We work together; We innovate.

About the role

We are currently seeking a dedicated and skilled Program Officer - PMO Advisory. The Program Officer will support the delivery of Capital Works projects across the City of Canada Bay and will provide support projects enterprise wide for all directorates across Council.

On a daily basis you will:

• Assist in the daily administrative operations of the Project Management Office, focusing on the established project management framework.
• Monitor the PM framework, its implementation and useability of Council’s intranet. Plan, develop and continually improve materials, templates and electronic forms for the capital works program to ensure timely identification and execution.
• Analyse current projects for performance and implementation of the PM framework and undertake regular audits and reviews for PM compliance with the PM Framework and Governance requirements.
• Coordinate and produce key reports, including Mayoral reports, program-wide reporting, ARIC reports and PSC performance packs.
• Provide administrative support for the Project Management System (PMO 365) and assist project managers with data entry and oversee system updates and reports and manage till resolution any system issues.
• Support the Quarterly Budget Review process, and CAPEX Pipeline development.

About the Person

To be successful in this position, you will have:

• Ability to work strategically and collaboratively across departments to coordinate deliverables and achieve deadlines.
• Excellent interpersonal skills demonstrated by the ability to manage various stakeholders, resolve conflicts and negotiate appropriate outcomes.
• Excellent IT skills with experience and knowledge of Microsoft applications. Power BI and SharePoint knowledge and experience would be advantageous.
• Excellent ability to communicate effectively, both verbally and in writing, as well as good presentation skills
• A demonstrated understanding of the current political, economic and social issues and future challenges in Local Government

What’s on offer

We are offering a remuneration between $89,955 to $103,448 per annum plus Super.

The City of Canada Bay also offers excellent employee benefits which include:

• A range of flexible work arrangements including hybrid work from home arrangements
• A supportive, energetic, and passionate team
• Significant leave benefits
• Continuous training, support, and leadership development
• Health and Wellbeing programs (Yoga classes, Fitness Passport, Flu vaccinations, Skin Cancer Checks)
• And much, much more!

Want to know more?

Further information regarding the requirements of this role can be found in the attached Position Description, alternatively for a confidential discussion please contact Sam Kartambis, Manager, Project Management Office on 02 9911 6331 or email [e-mail]

If you have any accessibility requirements, please feel free to contact Grace Aberin on 02 9121 0238or email [e-mail] to discuss.

The City of Canada Bay Council is a Child Safe Organisation that recognises and advocates for the rights of Children and Young People and are committed to a Safe Workplace.

The City of Canada Bay Council is an Equal Employment Opportunity Employer committed to maintaining, growing and supporting a diverse, respectful, collaborative & inclusive workplace. We welcome and encourage applications from diverse community groups and ages including Aboriginal and Torres Strait Islander, LGBTIQA+, people with disabilities, and other diversity groups.

Formal offers of employment are subject to standard Council pre-employment checks including medical and other background checks.