Program Coordinator

Space Industry Association of Australia; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Space Industry Association of Australia is seeking a Programs Coordinator to support the delivery of programs, events and strategic initiatives. You will work with the Head of Operations to coordinate projects, manage events, and support communications and marketing activities in a fast-paced environment.

The role suits someone who brings structure to complexity and takes pride in delivering exceptional outcomes while contributing to organisational priorities.

Qualifications

• Experience in project coordination, events, administration or program delivery.
• Ability to manage multiple competing priorities.
• Experience coordinating events or stakeholder engagement activities.
• Experience managing website content (WordPress or similar CMS).
• Experience using project management tools such as Trello.

Responsibilities

• Coordinate the delivery of organisational programs, projects and strategic initiatives.
• Maintain project plans, timelines and action registers.
• Coordinate cross-functional activities to ensure projects remain on track.
• Maintain project management systems (e.g. Trello).
• Identify opportunities to improve project delivery and organisational efficiency.
• Coordinate the operational delivery of conferences, events, workshops and member programs.
• Own the delivery of webinar and member events both domestically and internationally.
• Manage event timelines, logistics and delivery schedules.
• Coordinate registrations and ticket sales through event management platforms.
• Liaise with venues, suppliers, speakers and sponsors.
• Prepare event documentation, run sheets and briefing materials.
• Assist with sponsorship deliverables and exhibitor logistics.
• Support onsite event delivery and post-event evaluations.
• Maintain and update the Association's website and LinkedIn.
• Schedule and publish social media content.
• Maintain digital assets and communication resources.
• Support the promotion of events, programs and organisational initiatives.
• Manage the shared operations inbox and direct enquiries appropriately.
• Assist with supplier coordination and procurement activities.
• Update organisational dashboards and KPI reporting.
• Assist with compiling monthly organisational reporting.
• Provide administrative and project support across the organisation to assist the CEO and broader team in delivering strategic priorities.
• Undertake research and prepare briefing materials, presentations and supporting documentation as required.
• Maintain industry databases, contact lists and organisational records to support business development and stakeholder engagement.
• Assist with the preparation of reports, dashboards and organisational documentation.
• Support cross-functional projects and provide coordination assistance across membership, policy, events and operations as required.
• Contribute to continuous improvement initiatives by identifying opportunities to enhance organisational processes and efficiency.

Skills

Project coordination

Events management

Administration

Program delivery

CMS management

Trello

Tools

WordPress

CMS

Trello

Job description

About the Role

The Programs Coordinator plays a key role in supporting the successful delivery of the Association's programs, events and strategic initiatives.

Working closely with the Head of Operations and team, this role is responsible for coordinating projects, delivering events, supporting communications and marketing activities, and ensuring organisational priorities are executed efficiently.

This is a highly varied role suited to someone who enjoys bringing structure to complexity, thrives in a fast-paced environment and takes pride in delivering exceptional outcomes.

Key Responsibilities

Program & Project Coordination

• Coordinate the delivery of organisational programs, projects and strategic initiatives.
• Maintain project plans, timelines and action registers.
• Coordinate cross-functional activities to ensure projects remain on track.
• Maintain project management systems (e.g. Trello).
• Identify opportunities to improve project delivery and organisational efficiency.

Events & Program Delivery

• Coordinate the operational delivery of conferences, events, workshops and member programs.
• Own the delivery of webinar and member events both domestically and internationally
• Manage event timelines, logistics and delivery schedules.
• Coordinate registrations and ticket sales through event management platforms.
• Liaise with venues, suppliers, speakers and sponsors.
• Prepare event documentation, run sheets and briefing materials.
• Assist with sponsorship deliverables and exhibitor logistics.
• Support onsite event delivery and post-event evaluations.

Communications & Marketing

• Maintain and update the Association's website and LinkedIn.
• Schedule and publish social media content.
• Maintain digital assets and communication resources.
• Support the promotion of events, programs and organisational initiatives.

Organisational Coordination

• Manage the shared operations inbox and direct enquiries appropriately.
• Assist with supplier coordination and procurement activities.
• Update organisational dashboards and KPI reporting.
• Assist with compiling monthly organisational reporting.

Team & Executive Support

• Provide administrative and project support across the organisation to assist the CEO and broader team in delivering strategic priorities.
• Undertake research and prepare briefing materials, presentations and supporting documentation as required.
• Maintain industry databases, contact lists and organisational records to support business development and stakeholder engagement.
• Assist with the preparation of reports, dashboards and organisational documentation.
• Support cross-functional projects and provide coordination assistance across membership, policy, events and operations as required.
• Contribute to continuous improvement initiatives by identifying opportunities to enhance organisational processes and efficiency.

Skills & Experience

• Experience in project coordination, events, administration or program delivery.
• Ability to manage multiple competing priorities.
• Experience coordinating events or stakeholder engagement activities.
• Experience managing website content (WordPress or similar CMS).
• Experience using project management tools such as Trello