Program Coordinator

Epworth; Melbourne; On-site; AUD 14,000 - 17,000; Part time

Benefits offered by this job

Salary packaging up to $15,900 pre-tax

Educational scholarship program

Additional leave opportunities

Discounts on health services

Relocation assistance for approved

Job summary

Epworth HealthCare in Melbourne is seeking a part-time Program Coordinator for the University of Melbourne Doctor of Medicine program. You will manage day-to-day bespoke timetabling for medical students and clinicians, aligning curriculum needs with availability, within the Epworth Clinical School team.

Based in Epworth Richmond, the role offers a collaborative environment, flexible scheduling across a 9-day fortnight, and a focus on clear stakeholder communication, attention to detail, and

Qualifications

• Clear communication with stakeholders across Clinical School and university.
• Meticulous attention to timetabling details and schedules.
• Proactive identification and escalation of issues to management.
• Build and maintain strong relationships with clinicians and students.
• Work autonomously while contributing to a supportive team.

Responsibilities

• Create, implement and manage day-to-day bespoke timetabling for medical students and doctors based on curriculum needs and clinician availability.
• Collaborate with the Clinical School team and Dean to ensure timetables align with program requirements.
• Maintain strong stakeholder engagement and timely updates on scheduling changes.
• Operate within a 9-day fortnight arrangement and adapt to changing priorities.

Skills

Communication skills

Attention to detail

Proactive problem solving

Relationship building

Autonomous working

Job description

Company Description

Epworth HealthCare is Victoria’s largest not-for-profit private health care group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients.

Company Description

Epworth HealthCare is Victoria’s largest not-for-profit private health care group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients.

Our values and purpose define Epworth's approach and delivery. We pride ourselves on communicating and delivering them in a real and meaningful way. Every Patient Matters.

Job Description

Epworth HealthCare is a University of Melbourne Clinical School .This role is core to the successful delivery of The University of Melbourne Doctor of Medicine (MD) program at Epworth HealthCare an affiliated teaching hospital.

Based in Epworth Richmond, you will be responsible for creating, implementing and managing the day-to-day bespoke timetabling for medical students/doctors based on curriculum needs and clinician availability. You will be part of the Clinical School team (3 Program Coordinators), reporting to the Manager Epworth Clinical School and working closely with the Dean of the Epworth Clinical School.

This role is a part time role of a 9-day fortnight.

You will make an impact by-

• Your ability to communicate clearly to all stakeholders and craft your communication to meet the overall needs of both the Clinical School and the recipient.
• Having a high attention to detail without losing sight of the big picture.
• Able to identify and elevate to management potential issues as well as being proactive in their resolution.
• Building and maintaining excellent relationships with multiple stakeholders including clinicians, medical students and affiliated universities.
• Ultimately being able to work autonomously with guidance yet be part of a supportive small team.

Position Description

Qualifications

To be successful in this role-

• You will enjoy meeting the challenges of complex flexible scheduling/timetabling and be able to pivot as required to deliver a seamless service.
• Inherently customer service focused.
• Respectfully tenacious.
• Committed to win/win outcomes.
• Open to direction and guidance.
• Friendly and approachable.
• Pro life-long learning.

Additional Information

Why Join Epworth?

At Epworth, it’s a community.

It’s the sense of belonging and being part of an organisation and a team that works to make sure that every patient matters. In addition to this, you will have access to:

• Salary package up to $15,900 pre-tax annually, leading to greater take home pay
• The largest educational scholarship program of its kind in Australia
• Ability to purchase up to four additional weeks of leave
• Reduced cost of health services for you and your family at Epworth
• Relocation assistance is available for approved candidates

We welcome applicants from all backgrounds. This includes First Nations peoples, people with disability, mature-age and young job seekers, members of the LGBTIQA+ community, and individuals from all cultural backgrounds. We are committed to providing an equitable, inclusive, and barrier‑free recruitment experience for everyone.

If you need support during the application process or would like to discuss reasonable adjustments, we encourage you to let us know what you need to participate fully and confidently. We understand that sharing your needs can feel daunting, so please know that any information you provide will be treated with the utmost confidentiality and respect.

Ready to Make a Difference?

Contact: [e-mail] or call [phone]

Please Note-

It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had an annual Influenza vaccination, where this is required under Epworth policy.

As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and may be required to hold a valid employee Working with Children Check (provided by you).

At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in. At Epworth, we care.