Program Coordinator

Epworth Group; Melbourne; On-site; AUD 50,000 - 65,000; Part time

Benefits offered by this job

Salary packaging

Educational scholarship program

Additional leave options

Relocation assistance

Staff health service discounts

Job summary

Epworth HealthCare in Melbourne’s Victoria region seeks a part-time Timetabling Coordinator to manage day-to-day bespoke timetabling for medical students and doctors, aligning curriculum needs with clinician availability.

Based at Epworth Richmond, you will join the Clinical School team and work under the Manager Epworth Clinical School, coordinating with the Dean and other staff to ensure smooth scheduling and stakeholder satisfaction.

Qualifications

• Experience in medical student and clinician timetabling is desirable.
• Strong attention to detail with ability to see the big picture.

Responsibilities

• Create, implement and manage day-to-day bespoke timetabling for medical students and doctors based on curriculum needs and clinician availability.
• Collaborate with the Clinical School team (3 Program Coordinators) and report to the Manager Epworth Clinical School.
• Work autonomously within a supportive small team to deliver timely, accurate scheduling.

Job description

Epworth HealthCare is Victoria’s largest not-for-profit private health care group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients.

Our values and purpose define Epworth's approach and delivery. We pride ourselves on communicating and delivering them in a real and meaningful way. Every Patient Matters.

Job Description

Epworth HealthCare is a University of Melbourne Clinical School .This role is core to the successful delivery of The University of Melbourne Doctor of Medicine (MD) program at Epworth HealthCare an affiliated teaching hospital.

Based in Epworth Richmond, you will be responsible for creating, implementing and managing the day-to-day bespoke timetabling for medical students/doctors based on curriculum needs and clinician availability. You will be part of the Clinical School team (3 Program Coordinators), reporting to the Manager Epworth Clinical School and working closely with the Dean of the Epworth Clinical School.

This role is a part time role of a 9-day fortnight.

You will make an impact by:

• Your ability to communicate clearly to all stakeholders and craft your communication to meet the overall needs of both the Clinical School and the recipient.
• Having a high attention to detail without losing sight of the big picture.
• Able to identify and augment to management potential issues as well as being proactive in their resolution.
• Building and maintaining excellent relationships with multiple stakeholders including clinicians, medical students and affiliated universities.
• Ultimately being able to work autonomously with guidance yet be part of a supportive small team.
• You will enjoy meeting the challenges of complex flexible scheduling/timetabling and be able to pivot as required to deliver a seamless service.
• Inherently customer service focused.
• Respectfully tenacious.
• Committed to win/win outcomes.
• Open to direction and guidance.
• Friendly and approachable.
• Pro life-long learning.

Additional Information

Why Join Epworth?

At Epworth, it’s a community.

It’s the sense of belonging and being part of an organisation and a team that works to make sure that every patient matters. In addition to this, you will have access to:

• Salary package up to $15,900 pre-tax annually, leading to greater take home pay
• The largest educational scholarship program of its kind in Australia
• Ability to purchase up to four additional weeks of leave
• Reduced cost of health services for you and your family at Epworth
• Relocation assistance is available for approvedcandidates

We welcome applicants from all backgrounds. This includes First Nations peoples, people with disability, mature-age and young job seekers, members of the LGBTIQA+ community, and individuals from all cultural backgrounds. We are committed to providing an equitable, inclusive, and barrier‑free recruitment experience for everyone.

If you need support during the application process or would like to discuss reasonable adjustments, we encourage you to let us know what you need to participate fully and confidently. We understand that sharing your needs can feel daunting, so please know that any information you provide will be treated with the utmost confidentiality and respect.

For more information about the role, refer to the attached position description or contact [e-mail] call [phone].

It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had an annual Influenza vaccination, where this is required under Epworth policy.

As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and may be required to hold a valid employee Working with Children Check (provided by you).

At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in. At Epworth, we care.