Production Job Coordinator

Hushpak Engineering; Newcastle-Maitland; On-site; AUD 55,000 - 75,000; Part time

Benefits offered by this job

Casual flexibility

Professional development

Safe working environment

Job summary

Hushpak Engineering in Boolaroo, NSW, is seeking a Production Job Coordinator on a casual basis with potential to go full-time. The role focuses on processing customer orders, planning, scheduling, and coordinating manufacturing activities to optimise workflow.

You will work closely with engineering, procurement and production teams, maintain accurate job records, monitor progress, and communicate status to Sales and Management.

Qualifications

• Proven experience in production planning or job scheduling in manufacturing.
• Strong organisational and time-management skills.
• Excellent written and verbal communication to liaise with diverse teams.
• Proficiency with production planning software and Microsoft Office applications.

Responsibilities

• Review orders against quotations, scope, pricing, and delivery dates.
• Coordinate engineering, drafting, procurement and production requirements.
• Create job records and packs in the business system.
• Confirm drawings, specs and revision status for jobs.
• Schedule jobs with Workshop Supervisor and maintain records.

Skills

Production planning

Job scheduling

Communication

Office software

Tools

Microsoft Office

Job description

Hushpak Engineering is a leading manufacturing organisation based in Boolaroo, NSW. We specialise in innovative engineering solutions and are committed to delivering high-quality products and services to our clients. Our team is dedicated to excellence, collaboration, and continuous improvement. We pride ourselves on fostering a workplace culture that values skilled professionals and encourages growth and development.

About the role

We are seeking a Production Job Coordinator to join Hushpak Engineering on a casual basis but could quickly become a full time role for the right person. Based in Boolaroo, NSW, this role is strategically important to our production operations, ensuring efficient processing of customer orders plus the planning, scheduling, and coordination of manufacturing activities. The Production Job Coordinator will play a key role in optimising our production workflow, managing job scheduling, and maintaining smooth operations across our manufacturing facility. This position offers the flexibility of casual work whilst providing meaningful contribution to our production success.

Key responsibilities

• Review purchase orders against quotations, scope, pricing, delivery dates and commercial conditions.
• Identify discrepancies and obtain clarification before the job is accepted.
• Create the job, work order and job pack in the business system.
• Confirm drawings, specifications, revision status and customer-supplied information.
• Coordinate engineering, drafting, procurement and production requirements.
• Prepare bills of materials, purchase requisitions and subcontracting requirements.
• Confirm materials and components are available before releasing work to manufacture.
• Schedule jobs with the Workshop Supervisor.
• Maintain job records, approvals, correspondence and document control.
• Monitor progress, costs, labour hours, material usage and delivery dates.
• Communicate job status and emerging issues to sales, production and management.
• Coordinate inspection, quality documentation, dispatch information and job close-out.

What we're looking for

• Proven experience in production planning, job scheduling, or a similar coordinating role within a manufacturing environment
• Strong organisational and time-management skills with the ability to manage multiple tasks simultaneously
• Excellent communication skills, both written and verbal, to liaise effectively with diverse teams
• Proficiency with production planning software and Microsoft Office applications
• Solid understanding of manufacturing processes and production workflows
• Ability to work effectively in a fast-paced environment and adapt to changing priorities
• Problem-solving mindset with the ability to identify solutions to production challenges
• Attention to detail and accuracy in record-keeping and documentation
• Ability to work collaboratively as part of a team whilst also working independently when required
• Flexibility to accommodate shift work as required by production scheduling

What we offer

Hushpak Engineering is committed to supporting our team members with a range of benefits and opportunities. We offer casual flexibility that allows you to balance work commitments with personal responsibilities. As a growing manufacturing organisation, we provide opportunities for professional development and the chance to expand your skills within the production and logistics sector. We foster a collaborative and inclusive workplace culture where your contributions are valued and recognised. We encourage open communication and support the wellbeing of all our employees through a safe working environment and access to resources that promote health and safety. Additionally, we welcome discussions about any adjustments or support you may require, and we encourage applications from candidates of all backgrounds, including those with disabilities or requiring workplace accommodations.