Production Coordinator - ILM Sydney

Lucasfilm; Sydney; On-site; AUD 60,000 - 90,000; Full time

Job summary

Lucasfilm/ILM in Sydney seeks a Production Coordinator to ensure show operations run efficiently by coordinating scheduling, communication, and crew workflows across artist disciplines. You will report to the VFX Producer and Production Manager, acting as a central hub for show information and coordinating tasks for Production Assistants.

The role emphasizes collaboration with discipline leads, regular progress updates, and hands-on management of workflows to meet client reviews and bids.

Qualifications

• Minimum 2 to 3+ years of experience in a VFX or feature animation production environment.
• Experience with ShotGrid and cross-platform reviews on Linux/Windows/macOS.
• Bachelor1 Degree in Film, Art, Communications, or equivalent.

Responsibilities

• Collaborate with discipline supervisors to schedule show work.
• Establish daily/weekly processes to communicate targets and priorities.
• Schedule, track, and manage work in ShotGrid.
• Conduct artist check-ins and escalate issues to leadership.
• Mentor Production Assistants and coordinate turnover.
• Generate weekly progress synopses for leadership.

Skills

Communication

Organization

VFX production

Cross-team collaboration

Education

Bachelor1 Degree in Film, Art, Communications

Tools

ShotGrid

Job description

Description Job Requirements About ILM Founded by George Lucas, ILM is the leading effects facility in the world, with studios located in San Francisco, Vancouver, London, Sydney and Mumbai. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema. You can see some of our current projects here . Your role? As a Production Coordinator, you will ensure show operations remain organised and efficient by managing scheduling, communication, and coordination for specific artist disciplines. Reporting to the VFX Producer and Production Manager, you will serve as a vital hub of information for the show; balancing project needs, aligning crew workflows, and delegating tasks to Production Assistants as required. What will you be doing? Collaborating with discipline supervisors and leads to crew and schedule specific bodies of work in alignment with overall show targets, client reviews, and bids. Establishing daily and weekly processes to communicate targets, assignments, and priorities to both artist crews and the broader production team. Scheduling, tracking, and managing work in ShotGrid, working with Production Managers to ensure data is visible and accurate for the entire team. Conducting regular artist check ins, monitoring project progress, and proactively escalating potential issues to leadership. Setting up discipline turnovers, tracking client deliveries, and organising dailies and shot reviews to capture feedback into tracking systems. Generating weekly progress synopses for production leadership, on accomplishments and upcoming milestones. Supervising, delegating tasks to, and mentoring assigned Production Assistants. Performing basic technical troubleshooting and running generic scripts for view stations and setup issues. To be a contributing member of this team, you will have a mix of these skills: Minimum 2 to 3+ years of experience in a VFX or feature animation production environment, with a solid working knowledge of post-production workflows. Experience with ShotGrid (or similar tracking tools) and technical literacy across Linux, Windows, and Mac environments for reviews. Strong organisational and communication skills, with the ability to handle a variety of tasks efficiently while meeting strict deadlines. A proactive attitude with a track record of identifying workflow bottlenecks and anticipating project risks. Strong interpersonal skills to work effectively with diverse teams across multiple technical and creative departments. Bachelor’s Degree in Film, Art, Communications, or equivalent practical industry experience. JoinILM At Lucasfilm/ILM we believe that diversity, inclusion and belonging are integral to our company. We are at our best when our people at all levels reflect the vast life experiences of our audiences, and we thrive when ideas and decisions from all are valued and represented.