VFX Production Coordinator: Schedule & Team Lead

Industrial Light & Magic; Sydney; On-site; AUD 70,000 - 100,000; Full time

Job summary

Industrial Light & Magic is seeking a Production Coordinator in Sydney to keep show operations organized, coordinating scheduling, communication, and task delegation across artist disciplines. You will report to the VFX Producer and Production Manager, acting as a hub of information for the show and aligning crew workflows.

With 2–3+ years in a VFX or feature animation setting and strong ShotGrid experience, you will collaborate across departments, manage data accuracy, and help mitigate risks

Qualifications

• 2–3+ years of experience in a VFX or feature animation production environment with post-production workflow knowledge.
• Experience with ShotGrid or similar tracking tools and cross-OS literacy (Linux/Windows/Mac).
• Strong organisational and communication skills with ability to meet tight deadlines.
• Proactive with a track record of identifying workflow bottlenecks and project risks.
• Able to collaborate with diverse teams across technical and creative departments.
• Bachelor’s degree in Film, Art, Communications, or equivalent industry experience.

Responsibilities

• Collaborate with discipline supervisors to crew and schedule work aligned with targets, client reviews, and bids.
• Establish daily and weekly processes to communicate targets, assignments, and priorities to artist crews and production teams.
• Schedule, track, and manage work in ShotGrid with data visibility for the team.
• Conduct regular artist check-ins, monitor progress, and escalate issues to leadership.
• Set up discipline turnovers, track client deliveries, and organise dailies and shot reviews.
• Generate weekly progress synopses for production leadership on accomplishments and milestones.
• Supervise and mentor Production Assistants.
• Perform basic technical troubleshooting and run scripts for view stations and setups.
• Maintain a proactive stance to identify bottlenecks and risks.

Skills

VFX production

ShotGrid

Scheduling

Communication

Team coordination

Post-production workflows

Education

Bachelor's Degree in Film, Art, Communications

Tools

ShotGrid

Linux

Windows

Mac

Job description

Industrial Light & Magic is seeking a Production Coordinator in Sydney to keep show operations organized, coordinating scheduling, communication, and task delegation across artist disciplines. You will report to the VFX Producer and Production Manager, acting as a hub of information for the show and aligning crew workflows.

With 2–3+ years in a VFX or feature animation setting and strong ShotGrid experience, you will collaborate across departments, manage data accuracy, and help mitigate risks