Production Coordinator

Vfxwire; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

ILM (Australia) Pty. Ltd. is seeking a Production Coordinator in Sydney to keep show operations organized and efficient. You will manage scheduling, communication, and coordination for artist disciplines, reporting to the VFX Producer and Production Manager.

You will collaborate with discipline supervisors, establish processes, and monitor progress with the production team, mentoring Production Assistants as needed.

Qualifications

• 2–3+ years in a VFX or feature animation production environment with knowledge of post-production workflows.
• Experience with ShotGrid or similar tracking tools and cross-platform Linux/Windows/Mac for reviews.
• Strong organisational and communication skills to handle multiple tasks and meet deadlines.
• Proactive attitude with a track record of identifying bottlenecks and risks.
• Strong interpersonal skills to work with diverse teams across technical and creative departments.
• Bachelor’s Degree in Film, Art, Communications or equivalent practical industry experience.

Responsibilities

• Collaborate with discipline supervisors to crew and schedule bodies of work aligned with show targets, client reviews, and bids.
• Establish daily/weekly processes to communicate targets, assignments, and priorities to artist crews and production team.
• Schedule, track and manage work in ShotGrid; ensure data is visible and accurate for the team.
• Conduct regular artist check-ins, monitor progress, escalate issues to leadership.
• Set up discipline turnovers, track client deliveries, organize dailies and shot reviews.
• Generate weekly progress synopses for production leadership on accomplishments and milestones.
• Supervise and mentor Production Assistants.

Skills

VFX production

ShotGrid

Linux/Windows/Mac

Organizational skills

Communication skills

Proactive problem solving

Interpersonal skills

Education

Bachelor's Degree in Film, Art, Communications, or equivalent

Job description

Job Summary:

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Job Summary:

About ILM

Founded by George Lucas, ILM is the leading effects facility in the world, with studios located in San Francisco, Vancouver, London, Sydney and Mumbai. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema. You can see some of our current projects here .

Your role?

As a Production Coordinator, you will ensure show operations remain organised and efficient by managing scheduling, communication, and coordination for specific artist disciplines. Reporting to the VFX Producer and Production Manager, you will serve as a vital hub of information for the show; balancing project needs, aligning crew workflows, and delegating tasks to Production Assistants as required.

What will you be doing?

• Collaborating with discipline supervisors and leads to crew and schedule specific bodies of work in alignment with overall show targets, client reviews, and bids.
• Establishing daily and weekly processes to communicate targets, assignments, and priorities to both artist crews and the broader production team.
• Scheduling, tracking, and managing work in ShotGrid, working with Production Managers to ensure data is visible and accurate for the entire team.
• Conducting regular artist check ins, monitoring project progress, and proactively escalating potential issues to leadership.
• Setting up discipline turnovers, tracking client deliveries, and organising dailies and shot reviews to capture feedback into tracking systems.
• Generating weekly progress synopses for production leadership, on accomplishments and upcoming milestones.
• Supervising, delegating tasks to, and mentoring assigned Production Assistants.
• Performing basic technical troubleshooting and running generic scripts for view stations and setup issues.

To be a contributing member of this team, you will have a mix of these skills:

• Minimum 2 to 3+ years of experience in a VFX or feature animation production environment, with a solid working knowledge of post-production workflows.
• Experience with ShotGrid (or similar tracking tools) and technical literacy across Linux, Windows, and Mac environments for reviews.
• Strong organisational and communication skills, with the ability to handle a variety of tasks efficiently while meeting strict deadlines.
• A proactive attitude with a track record of identifying workflow bottlenecks and anticipating project risks.
• Strong interpersonal skills to work effectively with diverse teams across multiple technical and creative departments.
• Bachelor’s Degree in Film, Art, Communications, or equivalent practical industry experience.

JoinILM

At Lucasfilm/ILM we believe that diversity, inclusion and belonging are integral to our company. We are at our best when our people at all levels reflect the vast life experiences of our audiences, and we thrive when ideas and decisions from all are valued and represented. If you are passionate about the role, but don't fit every criteria of the posting, we encourage you to still apply. We want to hear your story .

About Industrial Light & Magic:

Founded in 1975 by George Lucas, ILM is the leading effects facility in the world, serving the motion picture, commercial production, and attraction industries. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with ILM (Australia) Pty. Ltd., which is part of a business we call Industrial Light & Magic.

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