Production Coordinator

John Valves Pty Ltd; Ballarat; On-site; AUD 70,000 - 90,000; Full time

Job summary

John Valves Pty Ltd is seeking a Production Coordinator who will translate the production schedule into complete job packs with accurate BOMs, work orders, and drawings. You will track progress through production and serve as the main contact for sales order status inquiries.

You will progressively improve the work order and BOM library while collaborating with production, warehouse, purchasing and engineering, and you may cover the Production Planner and Purchasing Officer during absences to

Qualifications

• Solid understanding of manufacturing processes with BOMs and work orders.
• Experience creating and maintaining work orders and Bills of Materials in a manufacturing environment.
• Ability to read and interpret engineering drawings and revision control.
• Experience with an ERP manufacturing module (JIWA preferred).
• Understanding of material grades and steel specs relevant to valve manufacturing.
• Experience coordinating production, warehouse and purchasing.
• Detail-oriented with strong problem-solving skills.
• Able to manage multiple jobs at various stages.
• Able to liaise with floor, engineering, purchasing, warehouse and sales teams.
• Comfortable working with incomplete data and asking clarifying questions.

Responsibilities

• Compile complete job packs for every production job, including accurate work orders and BOMs.
• Receive production orders, raise work orders in JIWA, create BOMs, and improve the BOM library.
• Pull correct engineering drawings, confirm revisions, print and attach to job packs.
• Review BOMs, check stock in JIWA and with the warehouse, identify shortages and track deliveries.
• Monitor active jobs through production and maintain accurate status.
• Act as the primary contact for sales order status inquiries.
• Collaborate with the Production Planner to fast-track urgent jobs.
• Cross-train to cover the Production Planner and Purchasing Officer as needed.

Skills

Production coordination

ERP experience

Read engineering drawings

Attention to detail

Multi-tasking

Cross-functional liaison

Process improvement

Tools

JIWA ERP

Engineering drawings control

Job description

As Production Coordinator, you will be the crucial link between our production schedule and the workshop floor. Your primary purpose will be to convert scheduled jobs into complete and accurate job packs, ensuring all necessary materials, documentation, and information are available before production begins. This is a build phase role where you will not only manage current processes but also progressively improve our work order and BOM library over time. You will also track jobs through production and serve as the main point of contact for sales order status inquiries.

Key responsibilities

• Compile complete job packs for every production job, including accurate work orders, verified BOMs, and correct drawings, ensuring all elements are perfect before release
• Receive production orders, raise work orders in JIWA, create BOMs, and continuously improve the BOM library
• Pull correct engineering drawings, confirm revisions, print, attach to job packs, and flag any discrepancies to engineering
• Review BOMs, check stock in JIWA and with the warehouse, identify material shortages, collaborate with the Purchasing Officer to track deliveries, and flag potential delays to the Production Planner
• Monitor active jobs through production, maintain accurate status, and identify and elevate delays or mid-job issues
• Act as the primary contact for sales order status inquiries, providing accurate and current information
• Collaborate with the Production Planner to fast-track urgent jobs, ensuring quick turnaround without compromising accuracy
• Be cross-trained to cover the Production Planner (primary) and Purchasing Officer (secondary) to ensure minimal disruption during leave or illness

About you

• Solid understanding of manufacturing processes, enabling you to identify potential issues with work orders or BOMs
• Experience creating and maintaining work orders and Bills of Material in a manufacturing environment
• Ability to read and interpret engineering drawings, including understanding drawing revision control
• Experience working with an ERP manufacturing module (JIWA experience is a plus, but any manufacturing ERP is well regarded)
• Understanding of material grades and steel specifications relevant to valve or industrial manufacturing
• Experience coordinating between production, warehouse, and purchasing functions
• High attention to detail with commitment to getting it right
• Capable of managing multiple jobs at various stages simultaneously
• Able to liaise effectively with the floor, engineering, purchasing, warehouse, and sales teams
• Comfortable working with incomplete data and able to identify issues, asking questions before they elevate

About us

John Valves is currently in the process of establishing a dedicated Production Control function. Our existing work order and Bill of Material (BOM) processes are largely manual, and we are looking for a proactive individual to help build these into reliable, accurate resources. You will be instrumental in shaping our future operational efficiency while managing day-to-day coordination.