Production Administration & Payroll Support Officer

Recruitment 24/7; Ipswich City; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Flexible part-time hours

Supportive and collaborative team

Variety of payroll, admin, HR, buying,

Opportunity for growth in a growing op

Riverview-based role

Job summary

Recruitment 24/7 seeks a Production Administration & Payroll Support Officer for Riverview, QLD. The role provides payroll, purchasing, production scheduling, inventory management, onboarding and site administration in a manufacturing setting.

Part-time, casual with flexible hours (15–20 hours per week). Immediate start. Join a detail-oriented team keeping daily operations running smoothly.

Qualifications

• Previous admin experience with payroll support or manufacturing admin
• Strong organisational and time-management skills with high attention to detail
• Proficient in Microsoft Excel and Outlook
• Experience with payroll processes and employee records

Responsibilities

• Collect, review and reconcile employee timesheets
• Verify attendance, hours worked, overtime and leave records
• Maintain employee records in Employment Hero and payroll data
• Prepare payroll information and submit by deadlines
• Assist with purchasing, supplier invoicing and PO receipting
• Support production scheduling and maintain work order documentation

Skills

Organisational skills

Time management

Attention to detail

Microsoft Excel

Microsoft Outlook

Tools

Employment Hero

NetSuite

MS Office Suite

Job description

Production Administration & Payroll Support Officer

Production Administration & Payroll Support Officer - Immediate Start - Riverview, QLD

Location: Riverview, QLD
Pay Rate: Dependent on skill and experience
Hours: 15-20 hours per week - flexible and negotiable
Employment Type: Part-time, Casual
Start Date: Immediate / ASAP

Our Client is seeking an organised and detail-oriented Production Administration & Payroll Support Officer to join their manufacturing facility in Riverview. This is a diverse administrative role supporting payroll preparation, purchasing, production scheduling, inventory management, onboarding, and general site administration.

About the Role

Reporting to Site Operations, you will provide essential administrative support across the business, ensuring payroll, purchasing, production, and employee administration processes are completed efficiently and on time.

This role works closely with production supervisors, management, employees, suppliers, and external service providers to keep daily operations running smoothly.

Key Responsibilities

• Collect, review, and reconcile employee timesheets
• Verify attendance, hours worked, overtime, and leave records
• Maintain accurate employee records within Employment Hero
• Prepare payroll information and submit within required deadlines
• Resolve timesheet discrepancies with supervisors
• Assist with labour hire timesheets and invoice reconciliation

Purchasing & Procurement

• Raise purchase orders for consumables, PPE, equipment, and site requirements
• Track supplier orders and deliveries and assist with invoice matching and purchase order receipting
• Ensure purchasing activities comply with company approval processes

Production Scheduling Support

• Assist with daily and weekly production schedules
• Maintain production records and documentation
• Support work order administration and reporting
• Communicate schedule updates to relevant personnel
• Follow up outstanding information required for production activities

Inventory & Consumables

• Conduct regular stocktakes and maintain stock records and reporting
• Monitor inventory levels and organise replenishment
• Assist in reducing stock wastage and unnecessary expenditure

Employee Administration

• Coordinate onboarding documentation and Employment Hero setup
• Assist with inductions, licences, and training records
• Organise uniforms and PPE allocation while maintaining inventory and issue records
• Provide general leave and HR administration support

General Administration

• Maintain accurate electronic filing systems and records
• Assist with reports, correspondence, and site documentation
• Provide administrative support to supervisors and management

About You

To be successful in this role, you will possess:

• Previous experience in administration, payroll support, manufacturing administration, or operations support
• Strong organisational and time management skills and excellent attention to detail and accuracy
• Good Microsoft Office skills, particularly Excel and Outlook
• Ability to work independently and meet deadlines
• Professional communication skills with employees, supervisors, and suppliers
• A high level of discretion when handling confidential employee and payroll information

Highly Regarded

• Experience using Employment Hero
• Experience using NetSuite
• Experience working within manufacturing, production, construction, or industrial environments

What's on Offer?

• Flexible part-time hours
• Supportive and collaborative team environment
• Variety in your day with a mix of payroll, administration, HR, purchasing, and production support
• Opportunity to become a key member of a growing manufacturing operation
• Riverview-based role with potential for long-term growth

Working Arrangement

We are open to discussing working arrangements with suitable candidates. The preferred structure is five shorter days per week to support ongoing payroll, purchasing, and production administration activities, however three full days per week may also be considered for the right applicant.