Product Innovation Manager

Culture Click Co; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Culture Click Co. is seeking a proactive Project Coordinator to support the Product Innovation function.

The role works closely with the Head of Product Innovation & Commercialization to keep multiple development and commercialization workstreams organized, visible and on schedule. You will translate project information, priorities and decisions into clear systems, timelines and reporting, enabling stakeholders to track progress and make timely choices.

Qualifications

• Experience coordinating multiple product-development workstreams.
• Ability to build project-management systems and dashboards.

Responsibilities

• Maintain project plans, timelines and milestone trackers across multiple product-development workstreams.
• Record actions, responsibilities and completion dates; track deliverables and dependencies.
• Build and maintain project-management systems using tools such as Asana, Notion and Airtable.
• Prepare clear project-status reports and management presentations.
• Provide meeting and action support including agendas and summaries.

Skills

Project coordination

Project management

Organization

Tools

Asana

Notion

Airtable

PowerPoint

Job description

To provide high-quality project coordination and business support to the Product Innovation function, working closely on a day-to-day basis with the Head of Product Innovation & Commercialization to help ensure multiple product-development and commercialization workstreams remain organised, visible and on schedule.

The role acts as the key coordination and project-support resource to the Head of Product Innovation & Commercialization, taking project information, priorities, decisions and actions and translating these into clear project-management systems, timelines, dashboards, meeting actions and reporting.

Key Responsibilities

Project coordination

• Maintain project plans, timelines and milestone trackers across multiple product-development workstreams.
• Record agreed actions, responsibilities and completion dates.
• Track outstanding deliverables and follow up with relevant stakeholders.
• Maintain visibility of dependencies between different functions and external partners.
• Highlight approaching deadlines, delays and potential project blockers.
• Keep project information current following meetings and project updates.

Project management systems

• Build and maintain clear project-management and collaboration systems using platforms such as Asana, Notion, Airtable or equivalent.
• Translate project updates into visual timelines, Gantt charts, dashboards, action trackers and clear cross-functional project views.
• Maintain simple Red / Amber / Green status reporting where useful.
• Help establish a central, transparent view of project progress that relevant stakeholders can easily access.
• Ensure project systems clearly show responsibilities, deadlines, dependencies, outstanding actions and key milestones.

Projects may include workstreams across:

• formulation and product development;
• ingredient sourcing and importation;
• scientific testing and evidence;
• packaging and artwork;
• supply chain;
• education and training;
• distributor and market preparation; and

Meeting and action support

• Assist with meeting agendas and preparation.
• Capture decisions, actions, owners and deadlines.
• Update project systems following meetings.
• Follow up outstanding actions where required.
• Provide concise summaries of upcoming milestones, overdue actions and matters requiring attention.

Reporting and presentation support

• Prepare clear project-status reports for internal meetings.
• Assist with management and stakeholder presentations.
• Turn supplied information, notes and direction into professional PowerPoint presentations and other business materials.
• Maintain straightforward spreadsheets and reporting tools where required.
• Present complex project information in a simple, visual and easily understood format.

Business and administrative support

• Assist with coordination of suppliers, external technical partners and other stakeholders.
• Maintain organised project documentation and records.
• Assist with scheduling, documentation and general business support associated with active projects.
• Help maintain an effective filing and information-management structure across the portfolio.
• Support the maintenance of a central source of truth for key project information, documentation and decisions.

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