Procurement Specialist (NV1 / NV2)

XPT Software; Brisbane; On-site; AUD 120,000 - 180,000; Full time

Job summary

XPT Software in Australia seeks a Procurement Specialist with proven Defence sector experience to lead end-to-end sourcing, purchasing, and contract management. You will navigate ILS, FMS, and export controls to deliver compliant, high-value outcomes for the Australian Defence Force.

The role requires NV1/NV2 clearance and 3–5 years of direct defence procurement experience, with strong stakeholder management and risk-aware negotiating across domestic and international suppliers.

Qualifications

• Mastery of strategic sourcing and purchasing workflows in a heavily regulated Defence environment.
• Familiarity with Defence procurement frameworks (e.g., ASDEFCON).
• Experience integrating ILS, FMS, and Export Controls into contracts.
• Strong financial literacy and value-for-money focus.
• Excellent stakeholder management with legal and vendor negotiations.

Responsibilities

• Lead end-to-end strategic sourcing and high-value contract execution.
• Negotiate with international and domestic suppliers to optimise value and risk.
• Oversee supplier performance and contract compliance against milestones and budgets.
• Align procurement with ILS plans for lifecycle efficiency.
• Manage documentation and touchpoints for Foreign Military Sales (FMS).
• Embed ITAR/EAR export control considerations into procurement processes.

Skills

Strategic sourcing

Defence procurement frameworks

ILS/FMS/Export Controls

Commercial acumen

Stakeholder management

Job description

Position Details

We are seeking a Procurement Specialist with a proven track record within the Australian Defence sector. In this role, you will lead complex sourcing activities, end-to-end purchasing processes, and contract management operations to deliver critical capabilities to the Australian Defence Force. Leveraging your background in Integrated Logistics Support (ILS), Foreign Military Sales (FMS), and Export Controls, you will navigate complex regulatory frameworks to secure compliant, cost-effective, and high-performing commercial outcomes.

Key Responsibilities

End-to-End Procurement

• Lead end-to-end strategic sourcing activities, evaluating market responses, and executing high-value contracts.
• Manage commercial negotiations with international and domestic suppliers to ensure optimal value, risk mitigation, and compliance.
• Oversee supplier performance and contract execution to ensure milestones, quality standards, and budgetary constraints are strictly met.

Procurement Lifecycle Integration

• Align procurement strategies with Integrated Logistics Support (ILS) plans to ensure long-term capability sustainment and lifecycle efficiency.
• Facilitate commercial mechanisms for Foreign Military Sales (FMS), managing the procurement documentation and transactional touchpoints with international government entities.
• Embed Export Control compliance (ITAR/EAR) directly into the procurement and contract drafting process to mitigate regulatory risks from day one.

Mandatory Criteria

• Security Clearance: Current NV1 or NV2 National Security Clearance (maintained by AGSVA).
• Defence Experience: Minimum of 3–5 years of direct experience driving commercial procurement within the Australian Defence industry (CASG, ADF, or Defence environments).

Required Skills & Qualifications

• Core Procurement Competence: Demonstrated mastery of strategic sourcing, contract negotiation, and purchasing workflows within a heavily regulated environment.
• Defence Sourcing Frameworks: Strong familiarity with Defence procurement frameworks, guidelines, and purchasing policies (e.g., ASDEFCON suite).
• Domain Exposure: Practical working knowledge of how ILS, FMS, and Export Controls intersect with commercial contracts.
• Commercial Acumen: Strong financial literacy with a proven ability to deliver value for money while managing complex commercial risks.
• Stakeholder Management: Exceptional communication skills to build rapport and negotiate effectively between Defence project teams, legal counsel, and global vendors.