Procurement Specialist (NV1 / NV2)

XPT Software; Canberra; On-site; AUD 90,000 - 130,000; Full time

Job summary

XPT Software is seeking a Procurement Specialist to lead end-to-end sourcing, contracting, and compliance activities for the Australian Defence sector in Canberra. The role emphasizes integrated logistics support, foreign military sales coordination, and export controls to ensure compliant, cost-effective outcomes.

Responsibilities include managing supplier negotiations, contract execution, and lifecycle integration across Defence programs, with a focus on strong governance and risk management

Qualifications

• 3–5 years of direct experience driving commercial procurement within the Australian Defence industry (CASG, ADF, or Defence environments).
• Familiarity with Defence procurement frameworks, guidelines, and policies (e.g., ASDEFCON).
• Practical knowledge of ILS, FMS, and Export Controls in contracts.

Responsibilities

• Lead end-to-end strategic sourcing activities and high-value contracts.
• Manage commercial negotiations with international and domestic suppliers to secure value, risk mitigation, and compliance.
• Oversee supplier performance and contract execution to meet milestones, quality standards and budget constraints.
• Align procurement strategies with Integrated Logistics Support (ILS) plans for lifecycle efficiency.
• Embed Export Controls (ITAR/EAR) into procurement and contracting processes.

Skills

Strategic sourcing

Contract negotiation

Purchasing workflows

Defence procurement

Stakeholder management

Job description

We are seeking a Procurement Specialist with a proven track record within the Australian Defence sector. In this role, you will lead complex sourcing activities, end-to-end purchasing processes, and contract management operations to deliver critical capabilities to the Australian Defence Force. Leveraging your background in Integrated Logistics Support (ILS), Foreign Military Sales (FMS), and Export Controls, you will navigate complex regulatory frameworks to secure compliant, cost-effective, and high-performing commercial outcomes.

Key Responsibilities

End-to-End Procurement

• Lead end-to-end strategic sourcing activities, evaluating market responses, and executing high-value contracts.
• Manage commercial negotiations with international and domestic suppliers to ensure optimal value, risk mitigation, and compliance.
• Oversee supplier performance and contract execution to ensure milestones, quality standards, and budgetary constraints are strictly met.

Procurement Lifecycle Integration

• Align procurement strategies with Integrated Logistics Support (ILS) plans to ensure long-term capability sustainment and lifecycle efficiency.
• Facilitate commercial mechanisms for Foreign Military Sales (FMS), managing the procurement documentation and transactional touchpoints with international government entities.
• Embed Export Control compliance (ITAR/EAR) directly into the procurement and contract drafting process to mitigate regulatory risks from day one.

Mandatory Criteria

• Security Clearance: Current NV1 or NV2 National Security Clearance (maintained by AGSVA).
• Defence Experience: Minimum of 3–5 years of direct experience driving commercial procurement within the Australian Defence industry (CASG, ADF, or Defence environments).

Required Skills & Qualifications

• Core Procurement Competence: Demonstrated mastery of strategic sourcing, contract negotiation, and purchasing workflows within a heavily regulated environment.
• Defence Sourcing Frameworks: Strong familiarity with Defence procurement frameworks, guidelines, and purchasing policies (e.g., ASDEFCON suite).
• Domain Exposure: Practical working knowledge of how ILS, FMS, and Export Controls intersect with commercial contracts.
• Commercial Acumen: Strong financial literacy with a proven ability to deliver value for money while managing complex commercial risks.
• Stakeholder Management: Exceptional communication skills to build rapport and negotiate effectively between Defence project teams, legal counsel, and global vendors.