Procurement Operations Coordinator

Elenium Automation; City of Melbourne; Hybrid; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Ample free parking

Novated vehicle leasing

Attractive salary package

Job summary

Elenium Automation, based at our Head Office in Essendon Fields, Melbourne, is hiring a Procurement Operations Coordinator to manage day-to-day procurement activities, coordinate a remote team, and maintain procurement data accuracy.

You will work with internal and external stakeholders, coordinate shipments, and handle freight and customs documentation, contributing to our growing technology business within airports and airlines.

Qualifications

• Australian citizen or permanent resident.
• 3+ years in procurement, purchasing, supply chain or related operational role.
• Experience coordinating workload across multiple internal stakeholders.
• Proficiency in Excel and ERP systems.
• Strong knowledge of Incoterms and import/export logistics.

Responsibilities

• Coordinate day-to-day procurement activities and workload for remote staff.
• Maintain accuracy and reporting of procurement data in ERP.
• Coordinate inbound/outbound shipments with freight forwarders.
• Prepare and check shipping and customs documentation.
• Create and manage purchase orders against requisitions and terms.

Skills

Procurement coordination

Stakeholder management

Excel pivot tables

ERP systems

Incoterms

Import/export logistics

Analytical thinking

Communication

Autonomy

Team collaboration

Tools

M1 ERP

Job description

We’re building the next generation of self-service passenger technology at airports. Do you want to see what you’ve built being used by millions of passengers at airports around the world - and know what’s going on under the hood to make all that tick? The team at Elenium Automation is bringing the future to airports and airlines and we are growing rapidly.

About the role

Based in our Head Office in Essendon Fields, with hybrid working arrangements available, an excellent career opportunity exists for a Procurement Operations Coordinator who has a strong desire to contribute and participate in the exciting opportunities arising within a dynamic, technology business with growth and expansion plans.

Working collaboratively with key internal and external stakeholders, this position is responsible for the day-to-day coordination of procurement activity, coordinating the workload of remore procurement staff, and maintaining the accuracy and reporting of procurement data. Additionally, the role coordinates freight and customs administration for inbound and outbound shipments.

Some of the key responsibilities include:

• Allocate and sequence work for remote-based procurement team members.
• Maintain visibility of open actions, shortages and late orders, and coordinate follow-up to closure.
• Act as the coordination point between Procurement and internal stakeholders.
• Coordinate inbound and outbound shipments with freight forwarders and couriers against agreed carrier arrangements.
• Track shipments, follow-up delays and advise stakeholders of revised ETAs.
• Prepare and check shipping and customs documentation.
• Create and maintain purchase orders in the ERP system against approved requisitions and agreed terms.
• Maintain accuracy and completeness of procurement data in the ERP sysyem, to include data cleansing.

To get an idea of one of our latest projects, check out the video below by Darwin Airport which features our work.

Skills and experience

Experience

• Must be an Australian Citizen or have Permanent Residency.
• Minimum of 3+ years experience in procurement, purchasing, supply chain or a related operational role.
• Demonstrated experience coordinating and following up workload across multiple internal stakeholders and work sections.
• Proficiency in Microsoft Office applications, particularly Excel (pivot tables, lookups and report building).
• Experience using ERP Systems, preferably M1 or a similar manufacturing ERP.
• Strong working knowledge of Incoterms
• Experience with import/export freight forwarding or related logistics activity.

Skills:

• Strong verbal and written communication skills and an ability to maintain excellent relationships with a range of key stakeholders, to include key decision makers.
• Ability to work collaboratively with geographically dispersed teams.
• Good organisational skills with an ability to plan and prioritise competing work requirements and work towards tight deadlines.
• Strong analytical and problem-solving skills with a high degree of attention to detail.
• Adaptable and able to work autonomously and in dynamic, fast paced team environment.
• Proactive and reactive problem solving skills with an ability to “think outside the box”.

Bonus Points for the Following:

• Experience coordinating offshore or shared-service resources.
• Experience in manufacturing, technology or engineering environments.
• Ability to interpret Bills of Materials
• Experience producing procurement reports or operational dashboards.

Benefits and perks:

• An attractive salary package.
• Ample free parking at our Essendon Fields office.
• Novated vehicle leasing

We are offering an excellent career opportunity to contribute and participate, in a dynamic, growing, leading-edge technology business, with growth and expansion plans.

Elenium has a strong commitment to its people and their development and offers a fast paced, supportive team environment.

To learn more about Elenium, visit our website at elenium.com