Procurement Coordinator

John Holland; City of Melbourne; On-site; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Competitive remuneration

Generous leave benefits

Career progression opportunities

Learning and development opportunities

Flexible working arrangements

Job summary

John Holland is looking for a highly driven Procurement Coordinator to join their Infrastructure and Major Projects Pre-Contracts team in Melbourne. This role involves managing procurement processes and building strong relationships with stakeholders while maintaining business processes.

The ideal candidate will demonstrate strong organizational and problem-solving skills, alongside a proactive mindset. You'll work in a supportive environment with opportunities for career progression and flexible working arrangements.

Qualifications

• Strong organizational skills for managing procurement schedules.
• Experience in liaising with internal and external stakeholders.
• Ability to follow procurement strategy aligning with best practices.

Responsibilities

• Set up procurement schedules throughout the bid process.
• Identify potential subcontractors and suppliers.
• Manage clarifications from external stakeholders.

Skills

Effective technical problem-solving skills

Self-motivated

Ability to handle confidential and sensitive information

Ability to manage stress and workload under pressure

Capacity to handle several tasks at once

Job description

Job Description

We’re currently looking for a highly driven, organised and proactive individual to join our Procurement Infrastructure and Major Projects Pre‑Contracts team as a Procurement Coordinator, based at Flinders Gate, VIC. Reporting to the Procurement Manager (Infrastructure and Major Projects Pre‑Contracts), you will work in a supportive and empowering environment to provide key support in maintaining business processes, collaboration, planning and organising procurement data, and building strong working relationships with internal and external stakeholders.

Key Responsibilities

• Set up procurement schedules that are kept up to date throughout the bid process.
• Identify all potential subcontractors and suppliers using market research and contacts with interstate estimating teams and the preferred supplier list.
• Issue comprehensive RFQs to the market in line with the approved procurement strategy.
• Manage any clarifications from external stakeholders.
• Liaise with external and internal stakeholders to build successful relationships.
• Prepare and manage the Procurement Management Plan.
• Prepare and issue correspondence with subcontractors, including contribution and unsuccessful letters.
• Liaise with estimating/construction teams to ensure procurement documents are completed in a timely manner.
• Ensure quotes are received within the correct time frame.
• Ensure the procurement strategy aligns with best practice, utilising local content, indigenous communities where possible and committing to social procurement.
• Follow the pre‑contracts process efficiently.

Qualifications & Skills

• Effective technical problem‑solving skills.
• Self‑motivated with the ability to work within a team or autonomously.
• Ability to handle confidential and sensitive information.
• Ability to manage stress and workload under pressure.
• Capacity to handle several tasks at once and meet multiple deadlines.

Benefits

• Competitive remuneration with salary continuance and salary sacrifice packaging options.
• Generous leave benefits: 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days for health and wellbeing.
• Career progression through an exciting pipeline of work, offering opportunities to work on iconic projects that shape cities and communities.
• Learning and development opportunities, including emerging talent programmes, clear career pathways, and technical and leadership training.
• Commitment to inclusion and diversity, supported by gender equality strategic plans and employee networks.
• Flexible working arrangements, including flexi‑hours, flexi‑parenting, flexi‑leave, flexi‑shifts, and remote work options.