Procurement Officer

National Gallery of Australia; Canberra; On-site; AUD 85,000 - 110,000; Full time

Job summary

The National Gallery of Australia in Parkes ACT is seeking an APS6-level procurement professional to support compliant procurement processes, develop and review less complex contracts, and assist contract management activities to deliver value for money for the Gallery and the Commonwealth.

You will provide authoritative advice on procurement planning and contract management, interact with the internal legal team on high-risk procurements, and contribute to the Gallery’s procurement strategy and

Qualifications

• Provide procurement planning guidance and contract management support.
• Collaborate with internal legal on high-risk procurements and policy interpretation.

Responsibilities

• Provide authoritative advice and guidance on procurement planning, sourcing strategies, market approaches, including panels, evaluation methodologies, contract establishment and contract management.
• Engage with the internal legal team on high risk, high value procurements, as required.
• Assist with less complex market assessment and negotiation activities.
• Assist with annual procurement planning activities with teams across the National Gallery, contributing to business improvement initiatives.
• Assist to update procurement and contract templates, policies, guidelines, procedures and processes, and support the procurement and contract management systems.
• Support the Procurement Manager to deliver procurement strategy and continuous improvement initiatives.

Skills

Procurement planning

Sourcing strategies

Market approaches

Contract management

Negotiation

Stakeholder engagement

Policy interpretation

Education

Procurement qualifications

Job description

National Gallery of Australia – Parkes ACT

The role will support teams across the Gallery to plan and conduct compliant procurement processes, develop and review less complex supply contracts, and support contract management activities to deliver value for money outcomes for the Gallery and the Commonwealth.

The role will also provide advice and assistance in the interpretation of policy relevant to the Gallery’s procurement operations and facilitate growth in procurement capacity and capability across the Gallery.

This position reports to the Procurement Manager and is an ongoing full-time role within the CFO and Commercial portfolio.

The role will support teams across the Gallery to plan and conduct compliant procurement processes, develop and review less complex supply contracts, and support contract management activities to deliver value for money outcomes for the Gallery and the Commonwealth.

The role will also provide advice and assistance in the interpretation of policy relevant to the Gallery’s procurement operations and facilitate growth in procurement capacity and capability across the Gallery.

This position reports to the Procurement Manager and is an ongoing full-time role within the CFO and Commercial portfolio.

The key duties of the position include:

In accordance with the APS 6 work level standards, you will:

• Provide authoritative advice and guidance to stakeholders on procurement planning, sourcing strategies, market approaches, including panels, evaluation methodologies, contract establishment and contract management.
• Engage with the internal legal team on high risk, high value procurements, as required.
• Assist with less complex market assessment and negotiation activities.
• Assist with annual procurement planning activities with teams across the National Gallery, as well as contributing to the implementation of business improvement activities, where appropriate.
• Assist to update current, or draft new, procurement and contract related templates, policies, guidelines, procedures and processes, and support the development, maintenance and improvement of the National Gallery’s procurement and contract management systems to support compliance and inform decision‑making.
• Support the Procurement Manager to deliver the Gallery's procurement strategy, priorities and continuous improvement initiatives, contributing to compliant, efficient and value-for-money procurement outcomes across the organisation.

Eligibility

Citizenship – To be eligible for employment with the National Gallery, you must be an Australian citizen.

Police Check – to be eligible for this role you must complete a police check.

ADDITIONAL INFORMATION

The following role specific qualifications, certification and/or registrations are highly desirable:

• Relevant tertiary qualifications in Procurement, Certification IV/Diploma in Procurement and Contract Management

Getting to know the National Gallery of Australia

The National Gallery is one of Australia’s leading visual arts institutions. The National Gallery is based in Canberra and is a vital part of the Australian cultural landscape. Our Purpose is to collect, preserve, promote and share the national collection of art. The Vision of the National Gallery is to be the international reference point for art in Australia, inspiring all people to explore, experience and learn. Our Values include Boldness, Integrity, Respect, and Excellence.