Strategic Portfolio Coordinator

National Gallery of Australia; Canberra; On-site; AUD 65,000 - 90,000; Full time

Job summary

National Gallery of Australia – Parkes ACT is seeking a Portfolio Coordinator to support the Marketing, Communications and Visitor Experience Portfolio. The role involves administrative, planning, reporting, recruitment and project tasks to ensure compliant, efficient operations and positive cultural contribution.

The successful candidate will gain exposure to senior leaders and cross-team collaboration, with opportunities to support various Portfolios and Assistant Directors within the Gallery.

Qualifications

• Australian citizenship is required
• Police check required
• WWVP card required
• Relevant qualifications in Business, Communication, Marketing or equivalent experience desirable

Responsibilities

• Provide professional support to the Assistant Director and the Marketing, Communications and Visitor Experience Portfolio teams through coordination of communication and reports for internal and external stakeholders, supporting travel arrangements, supporting Portfolio engagement and culture activities, supporting recruitment, onboarding and induction actions for the Portfolios, and secretariat support as required
• Support planning and delivery of special projects, events and administration across the Portfolio
• Build strong working relationships and rapport with key stakeholders and represent the National Gallery with professionalism and integrity
• Develop and deliver highly efficient processes in support of the objectives, priorities and deadlines of the Senior Management Group (SMG) and Portfolio, applying initiative and problem-solving skills
• Exercise sound professional judgement and use a common-sense approach when dealing with issues, problems, confidential and sensitive matters, ensuring diplomacy and discretion
• Work closely with your colleagues to ensure a coordinated approach to supporting the Senior Management Group as a whole
• Provide other high-level executive support and duties as required

Education

Business/Communication/Marketing qualification or equivalent experience

Job description

National Gallery of Australia – Parkes ACT is seeking a Portfolio Coordinator to support the Marketing, Communications and Visitor Experience Portfolio. The role involves administrative, planning, reporting, recruitment and project tasks to ensure compliant, efficient operations and positive cultural contribution.

The successful candidate will gain exposure to senior leaders and cross-team collaboration, with opportunities to support various Portfolios and Assistant Directors within the Gallery.