Portfolio Coordinator

National Gallery of Australia; Canberra; On-site; AUD 65,000 - 90,000; Full time

Job summary

National Gallery of Australia – Parkes ACT is seeking a Portfolio Coordinator to support the Marketing, Communications and Visitor Experience Portfolio. The role involves administrative, planning, reporting, recruitment and project tasks to ensure compliant, efficient operations and positive cultural contribution.

The successful candidate will gain exposure to senior leaders and cross-team collaboration, with opportunities to support various Portfolios and Assistant Directors within the Gallery.

Qualifications

• Australian citizenship is required
• Police check required
• WWVP card required
• Relevant qualifications in Business, Communication, Marketing or equivalent experience desirable

Responsibilities

• Provide professional support to the Assistant Director and the Marketing, Communications and Visitor Experience Portfolio teams through coordination of communication and reports for internal and external stakeholders, supporting travel arrangements, supporting Portfolio engagement and culture activities, supporting recruitment, onboarding and induction actions for the Portfolios, and secretariat support as required
• Support planning and delivery of special projects, events and administration across the Portfolio
• Build strong working relationships and rapport with key stakeholders and represent the National Gallery with professionalism and integrity
• Develop and deliver highly efficient processes in support of the objectives, priorities and deadlines of the Senior Management Group (SMG) and Portfolio, applying initiative and problem-solving skills
• Exercise sound professional judgement and use a common-sense approach when dealing with issues, problems, confidential and sensitive matters, ensuring diplomacy and discretion
• Work closely with your colleagues to ensure a coordinated approach to supporting the Senior Management Group as a whole
• Provide other high-level executive support and duties as required

Education

Business/Communication/Marketing qualification or equivalent experience

Job description

National Gallery of Australia – Parkes ACT

Supporting the Marketing, Communications and Visitor Experience Portfolio, the role performs a range of administrative, planning, reporting, recruitment and project tasks that are required for the Portfolio to operate in a compliant, efficient and effective way and positively contribute to the work of the National Gallery and its culture.

Successful candidates will gain from the experience:

• Exposure to senior leaders
• Engagement with the rich diversity of teams and functions across the Portfolio
• Insight into the strategic and operational context of the National Gallery
• Insight into the obligations of the National Gallery, as a Corporate Commonwealth Entity (CCE)
• A close working relationship with other team members in similar roles

There are multiple Portfolio Coordinator placements available including both full-time and part-time, ongoing and non-ongoing. Depending on the placement you may be supporting other Portfolios and Assistant Directors within the Gallery.

Please identify in your application whether you prefer full-time, or part-time roles.

Supporting the Marketing, Communications and Visitor Experience Portfolio, the role performs a range of administrative, planning, reporting, recruitment and project tasks that are required for the Portfolio to operate in a compliant, efficient and effective way and positively contribute to the work of the National Gallery and its culture.

Successful candidates will gain from the experience:

• Exposure to senior leaders
• Engagement with the rich diversity of teams and functions across the Portfolio
• Insight into the strategic and operational context of the National Gallery
• Insight into the obligations of the National Gallery, as a Corporate Commonwealth Entity (CCE)
• A close working relationship with other team members in similar roles

There are multiple Portfolio Coordinator placements available including both full-time and part-time, ongoing and non-ongoing. Depending on the placement you may be supporting other Portfolios and Assistant Directors within the Gallery.

Please identify in your application whether you prefer full-time, or part-time roles.

The key duties of the position include:

In accordance with the APS5 work level standards, you will:

• Provide professional support to the Assistant Director and the Marketing, Communications and Visitor Experience Portfolio teams through coordination of communication and reports for internal and external stakeholders, supporting travel arrangements, supporting Portfolio engagement and culture activities, supporting recruitment, onboarding and induction actions for the Portfolios, and secretariat support as required.
• Support planning and delivery of special projects, events and administration across the Portfolio.
• Build strong working relationships and rapport with key stakeholders and represent the National Gallery with professionalism and integrity.
• Develop and deliver highly efficient processes in support of the objectives, priorities and deadlines of the Senior Management Group (SMG) and Portfolio, applying initiative and problem-solving skills.
• Exercise sound professional judgement and use a common-sense approach when dealing with issues, problems, confidential and sensitive matters, ensuring diplomacy and discretion.
• Work closely with your colleagues to ensure a coordinated approach to supporting the Senior Management Group as a whole.
• Provide other high-level executive support and duties as required.

Eligibility

Citizenship – To be eligible for employment with the Gallery, you must be an Australian citizen.

Police Check – to be eligible for this role you must complete a police check.

Working With Vulnerable People Check (WWVP) – to be eligible for this role you must hold a current WWVP card.

ADDITIONAL INFORMATION - Qualifications, Certifications and Registrations

Role specific mandatory qualifications /certification and/or registrations include:

• Relevant qualifications in Business, Communication, Marketing or other relevant discipline OR equivalent experience is desirable.

Getting to know the National Gallery of Australia

The National Gallery is one of Australia’s leading visual arts institutions. The National Gallery is based in Canberra and is a vital part of the Australian cultural landscape. Our Purpose is to collect, preserve, promote and share the national collection of art. The Vision of the National Gallery is to be the international reference point for art in Australia, inspiring all people to explore, experience and learn. Our Values include Boldness, Integrity, Respect, and Excellence.