Procurement & Fleet Administration Coordinator

Kelsian Group; Canning; On-site; AUD 50,000 - 65,000; Full time

Job summary

Horizons West, part of the Kelsian Group, is seeking a junior procurement administrator to support procurement activities, fleet record management and workshop operations. This permanent full-time role emphasizes accuracy, organisation and timely processing within a busy team.

You will work across requisitions, quotes, vendor communications and accounts payable, developing exposure to procurement processes while building strong relationships with workshop teams and suppliers.

Qualifications

• Entry-level role; previous procurement experience desirable but not essential.
• Highly organised administrator with strong coordination skills.
• Exposure to procurement, purchasing, or accounts payable processes preferred.

Responsibilities

• Coordinate procurement from requisition through to purchase order, receipt and close-out.
• Obtain quotes, confirm supplier acceptance and follow up lead times for parts and services.
• Maintain accurate fleet, compliance, purchasing and maintenance records across business systems.
• Expedite critical parts and services while keeping stakeholders informed of delays and timeframes.
• Support invoice, credit note and purchasing documentation queries with suppliers and accounts payable.
• Assist with workshop administration, contractor bookings, asset movements and month-end reconciliations.

Skills

Administration

Coordination

Procurement exposure

Accounts payable

Tools

Fleet management software

Job description

About Horizons West

Horizons West, is part of the Kelsian Group - a leading global operator of bus, motorcoach, and marine services, with established operations in Australia, the UK, Singapore, the USA, and the Channel Islands.

About the Role

This is a junior-level, entry-level opportunity within Procurement. While previous procurement experience is desirable, it is not essential. We are looking for a highly organised administrator with strong coordination skills and, ideally, some exposure to procurement, purchasing, or accounts payable processes.

In this permanent full-time role, you will provide critical administrative support across procurement activities, fleet record management, and workshop operations. You will help ensure that vehicle, parts, and compliance-related processes are accurately maintained, well-coordinated, and completed within required timeframes, contributing to the efficient day-to-day operation of the team.

Key Responsibilities

• Coordinate procurement from requisition through to purchase order, receipt and close-out.
• Obtain quotes, confirm supplier acceptance and follow up lead times for parts and services.
• Maintain accurate fleet, compliance, purchasing and maintenance records across business systems.
• Expedite critical parts and services while keeping stakeholders informed of delays and timeframes.
• Support invoice, credit note and purchasing documentation queries with suppliers and accounts payable.
• Assist with workshop administration, contractor bookings, asset movements and month-end reconciliations.

About You

You will be a proactive and detail-focused administrator who enjoys working in a busy operational environment and building positive relationships with workshop teams, suppliers and internal stakeholders.

• Experience in administration within fleet, workshop, maintenance, transport, procurement or a similar environment.
• Strong attention to detail and confidence maintaining accurate records across multiple systems.
• Ability to manage competing priorities, follow up suppliers and communicate clearly with stakeholders.
• A practical, proactive approach with sound problem-solving skills and initiative.
• A valid Heavy Rigid Western Australian driver’s licence is preferred; forklift or high risk licence is desirable.

What we offer

• A varied administration role supporting procurement, fleet compliance and workshop operations.
• The opportunity to contribute to safe, reliable and efficient transport services.
• A supportive team environment with exposure to fleet, maintenance, suppliers and finance processes.
• A role where accuracy, initiative and strong coordination skills make a visible difference.

Applications close by 5 pm on Monday, 17 August 2026

We aim to provide meaningful and sustainable employment opportunities that are free from barriers, support and celebrate the diverse talents of our team members, improve awareness of the value of diversity and inclusion across our organisation, and enable our leaders to champion diversity and inclusion. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, LGBTQIA+, people with disability and people from diverse cultural backgrounds.