Procurement and Administration Coordinator

Downer Group; Adelaide; On-site; AUD 40,000 - 66,000; Part time

Benefits offered by this job

Healthcare discounts

Retail and car purchase savings

Employee Assistance Program

Training and development opportunities

Job summary

Downer Group in Adelaide is seeking a permanent part-time Procurement & Administration Coordinator to support the Royal Adelaide Hospital PPP contract within the Health and Education team.

You will drive procurement across lifecycle and operational projects, onboard suppliers, manage POs, goods receipt and invoice processing, and contribute to governance and reporting to enable compliant project delivery.

Qualifications

• Experience in procurement administration and supplier coordination in complex environments.
• Strong knowledge of procurement processes and P2P workflows.
• Experience using procurement systems such as Felix or similar platforms.
• Excellent stakeholder engagement and cross‑functional communication.

Responsibilities

• Coordinate procurement activities across lifecycle and operational projects.
• Manage supplier onboarding, compliance documentation and procurement governance through Felix or equivalent systems.
• Support purchase order processing, goods receipting, invoice management and financial administration activities.
• Prepare procurement reporting, maintain governance records and support CAPEX and lifecycle program administration.
• Build strong relationships with stakeholders, suppliers and contractors to support project delivery and compliance requirements.

Skills

Procurement experience

Procurement processes

Supplier coordination

Stakeholder engagement

Multitasking & compliance

Tools

Felix

P2P systems

Job description

Procurement and Administration Coordinator

Adelaide, SA, Australia

Job Description

We currently have an opportunity for a permanent part time Procurement & Administration Coordinator to join our Health and Education team, supporting the Royal Adelaide Hospital PPP contract.

In this role, you'll play a key part in enabling the successful delivery of lifecycle, capital and operational projects through procurement coordination, supplier onboarding, contract administration and governance support. Reporting to Project Manager you'll help deliver compliant procurement outcomes that support one of Australia's most significant healthcare facilities.

What You'll Do

• Coordinate procurement activities across lifecycle and operational projects.
• Manage supplier onboarding, compliance documentation and procurement governance through Felix or equivalent systems.
• Support purchase order processing, goods receipting, invoice management and financial administration activities.
• Prepare procurement reporting, maintain governance records and support CAPEX and lifecycle program administration.
• Build strong relationships with stakeholders, suppliers and contractors to support project delivery and compliance requirements.

What You'll Bring

• Experience in procurement administration, purchasing, contract administration or supplier coordination within a complex environment.
• Knowledge of procurement processes, supplier management and purchase-to-pay workflows.
• Experience using procurement and supplier management systems, including Felix or similar platforms.
• Strong stakeholder engagement and communication skills across operational, technical and executive teams.
• The ability to manage multiple priorities while maintaining compliance, governance and quality standards.

More than anything, you'll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Why Downer?

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

What It Means to Belong at Downer

• Training and development to support and diversify your career.
• With 30% of vacancies filled internally you'll find real opportunities to advance your career.
• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.

We want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We're committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn't align perfectly with this role, we'd still like to hear from you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

If you need support or adjustments through the recruitment process, just let us know, we're here to help you put your best foot forward.

Job Info

• Job Identification 734958
• Job Category Commercial Contracts and Procurement