Procurement Administrator

Hastings Deering (Australia) Ltd; Brisbane; Hybrid; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Pay & Rewards

Career Growth

Flexibility

Industry Leadership

Wellbeing Support

Something Bigger

Job summary

Hastings Deering (Australia) Ltd is seeking a Procurement Administrator to join our Procurement team in Archerfield, Brisbane on a permanent full-time basis. You’ll support supplier onboarding, vendor governance and compliance, helping ensure suppliers and processes operate efficiently.

This role blends administration with systems and data work, offering exposure to procurement systems, workflows and continuous improvement initiatives, and a clear path for developing your career in procurement.

Qualifications

• Experience in administration, procurement, compliance or finance support.
• Strong attention to detail and high-quality data.
• Excellent organisational skills with multiple priorities.
• Strong communication and stakeholder engagement.
• Willingness to learn and grow in procurement.

Responsibilities

• Support supplier onboarding and vendor governance.
• Manage supplier compliance requirements and renewals.
• Assist with supplier due diligence and modern slavery compliance.
• Maintain accurate supplier and procurement data in systems.
• Build strong relationships with suppliers and internal stakeholders.
• Support procurement systems, workflows and approvals.
• Assist with investigation and resolution of procurement issues.
• Monitor compliance activity and ensure documentation current.
• Identify opportunities to improve processes and supplier experience.
• Support broader Procurement team on continuous improvement initiatives.

Skills

Administration experience

Procurement experience

Compliance experience

Finance experience

Attention to detail

Organisational skills

Stakeholder engagement

Microsoft Office

Problem solving

Willingness to learn

Tools

Microsoft Office

Job description

Company : Hastings Deering (Australia) Ltd Take your next step with Hastings Deering – where our people build something BIGGER! We're seeking a Procurement Administrator to join our Procurement team in Archerfield, Brisbane on a permanent full-time basis. At Hastings Deering, we're committed to building a high-performing procurement function that delivers value across our business. We're looking for a Procurement Administrator to join our Procurement team and play a key role supporting supplier governance, compliance and procurement operations. This is more than a traditional administration role. You'll work across both our Vendor Compliance and Procurement Excellence functions, helping ensure suppliers, systems and processes operate efficiently and effectively. It's an exciting opportunity for someone who enjoys working with stakeholders, systems and data, while building a long-term career in procurement.

Who are we and Why work with us?

• Pay & Rewards – Enjoy a rewarding salary package with annual reviews, along with a range of benefits designed to support your health, wellbeing and financial security.
• Career Growth – Access ongoing professional development, mentoring and career opportunities across Hastings Deering and the global Sime network.
• Flexibility – Flexible working arrangements and hybrid work options that support a healthy work-life balance.
• Industry Leadership – Be part of one of the world's leading Caterpillar dealerships and contribute to procurement outcomes that support a large and complex business.
• Wellbeing Support – Access wellbeing initiatives, Employee Assistance Program services and a range of benefits designed to support you and your family.
• Something Bigger – Join a business committed to building a better future for our customers, communities and industries while empowering our people to do something big.

What you'll be doing

• Supporting supplier onboarding and vendor governance activities.
• Managing supplier compliance requirements, including insurance documentation and renewals.
• Assisting with supplier due diligence and modern slavery compliance processes.
• Maintaining accurate supplier and procurement data across business systems.
• Building strong working relationships with suppliers and internal stakeholders.
• Supporting procurement systems, workflows and approval processes.
• Assisting with the investigation and resolution of procurement process and system-related issues.
• Monitoring compliance activity and following up with suppliers to ensure documentation remains current.
• Identifying opportunities to improve processes and enhance the overall supplier experience.
• Supporting the broader Procurement team across a range of operational and continuous improvement initiatives.

What you'll need

• Experience in administration, procurement, compliance, finance or a similar support environment.
• Strong attention to detail and a commitment to maintaining high-quality data and documentation.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication and stakeholder engagement skills.
• Confidence using Microsoft Office and business systems.
• A proactive and solutions-focused approach.
• A willingness to learn, grow and develop your career within procurement.

Contact Person: Jessica Haddock | Talent Acquisition Partner Hastings Deering follows a Pre-Employment Process for all successful applicants, which includes two employment references, a National Police Check and a medical assessment. These checks are essential to your application, and your Talent Acquisition Partner will support you through the process.