Procurement Administrator

Hastings Deering; Brisbane; Hybrid; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Pay & Rewards

Career Growth

Flexibility

Industry Leadership

Wellbeing Support

Something Bigger

Job summary

Hastings Deering, Archerfield in Brisbane, is seeking a Procurement Administrator to join our Procurement team on a permanent full-time basis. You will support supplier onboarding, governance and compliance, working with stakeholders to ensure efficient procurement operations across systems and processes.

This role offers hybrid work options, ongoing professional development, and a chance to contribute to procurement excellence within a global Caterpillar dealership network.

Qualifications

• Experience in administration, procurement, compliance, finance or a similar support environment.
• Strong attention to detail with high-quality data and documentation.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication and stakeholder engagement skills.
• Proactive and solutions‑focused approach to procurement challenges.
• Willingness to learn, grow and develop a career within procurement.

Responsibilities

• Supporting supplier onboarding and vendor governance activities.
• Managing supplier compliance requirements, including insurance documentation and renewals.
• Assisting with supplier due diligence and modern slavery compliance processes.
• Maintaining accurate supplier and procurement data across business systems.
• Building strong working relationships with suppliers and internal stakeholders.
• Supporting procurement systems, workflows and approval processes.
• Assisting with investigation and resolution of procurement process and system issues.
• Monitoring compliance activity and following up with suppliers to keep documentation current.
• Identifying opportunities to improve processes and enhance the supplier experience.
• Supporting the broader Procurement team across operational and continuous improvement initiatives.

Skills

Administration

Procurement

Compliance

Stakeholder engagement

Data management

Tools

Microsoft Office

Vendor management systems

Job description

Take your next step with Hastings Deering – where our people build something BIGGER!

We're seeking a Procurement Administrator to join our Procurement team in Archerfield, Brisbane on a permanent full‑time basis.

At Hastings Deering, we're committed to building a high‑performing procurement function that delivers value across our business. We're looking for a Procurement Administrator to join our Procurement team and play a key role supporting supplier governance, compliance and procurement operations.

This is more than a traditional administration role. You'll work across both our Vendor Compliance and Procurement Excellence functions, helping ensure suppliers, systems and processes operate efficiently and effectively. It's an exciting opportunity for someone who enjoys working with stakeholders, systems and data, while building a long‑term career in procurement.

Who are we and Why work with us?

At Hastings Deering, you are provided with continuous learning and development opportunities, a range of benefits and perks, and a thriving community of mentorship and collaboration.

• Pay & Rewards – Enjoy a rewarding salary package with annual reviews, along with a range of benefits designed to support your health, wellbeing and financial security.
• Career Growth – Access ongoing professional development, mentoring and career opportunities across Hastings Deering and the global Sime network.
• Flexibility – Flexible working arrangements and hybrid work options that support a healthy work‑life balance.
• Industry Leadership – Be part of one of the world's leading Caterpillar dealerships and contribute to procurement outcomes that support a large and complex business.
• Wellbeing Support – Access wellbeing initiatives, Employee Assistance Program services and a range of benefits designed to support you and your family.
• Something Bigger – Join a business committed to building a better future for our customers, communities and industries while empowering our people to do something big.

What you'll be doing

• Supporting supplier onboarding and vendor governance activities.
• Managing supplier compliance requirements, including insurance documentation and renewals.
• Assisting with supplier due diligence and modern slavery compliance processes.
• Maintaining accurate supplier and procurement data across business systems.
• Building strong working relationships with suppliers and internal stakeholders.
• Supporting procurement systems, workflows and approval processes.
• Assisting with the investigation and resolution of procurement process and system‑related issues.
• Monitoring compliance activity and following up with suppliers to ensure documentation remains current.
• Identifying opportunities to improve processes and enhance the overall supplier experience.
• Supporting the broader Procurement team across a range of operational and continuous improvement initiatives.

What you'll need

• Experience in administration, procurement, compliance, finance or a similar support environment.
• Strong attention to detail and a commitment to maintaining high‑quality data and documentation.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication and stakeholder engagement skills.
• Confidence using Microsoft Office and business systems.
• A proactive and solutions‑focused approach.
• A willingness to learn, grow and develop your career within procurement.

For further information, please call 0458 796 ***.

Hastings Deering follows a Pre‑Employment Process for all successful applicants, which includes two employment references, a National Police Check and a medical assessment. These checks are essential to your application, and your Talent Acquisition Partner will support you through the process.