Procurement & Administration Specialist

eManaged; Mildura; On-site; AUD 60,000 - 80,000; Full time

Job summary

eManaged is seeking a highly organised and proactive Procurement & Administration Officer to join our Mildura team. This hands-on role sits at the heart of day-to-day operations, coordinating purchasing, supplier orders, invoicing, records and stock levels while supporting customers, suppliers and internal teams.

You will be a key contact for customers, suppliers and colleagues, managing multiple priorities with accuracy and a proactive approach to process improvements.

Qualifications

• Previous experience in procurement, administration, accounts, service coordination or a similar role.
• Strong attention to detail and a process-driven approach to your work.
• Confidence working with purchase orders, invoices, billing and business systems.
• Good Microsoft Office skills and the ability to learn new software quickly.
• Excellent written and verbal communication skills.
• A friendly and professional approach when dealing with customers and suppliers.
• The ability to work independently while also contributing to a collaborative team.
• Good time management and the ability to prioritise when things get busy.
• A proactive mindset and willingness to improve the way things are done.
• Experience within IT, technology, managed services or another service-based business would be advantageous but isn't essential.
• Experience with Autotask would also be highly regarded, but is not required.
• Qualifications in business administration, bookkeeping or a related area would be well regarded, but are not mandatory.

Responsibilities

• Coordinating purchasing and procurement of equipment, stock and supplies.
• Processing and reconciling purchase orders, supplier invoices and sales orders.
• Following up outstanding orders with suppliers and coordinating deliveries.
• Reviewing stock levels and arranging replenishment as required.
• Managing returns, damaged goods and supplier or customer credits.
• Assisting with customer invoicing, monthly billing and accounts administration.
• Maintaining accurate procurement, supplier and financial records.
• Responding to customer, supplier and general accounts enquiries.
• Assisting with new customer setups, agreements, subscriptions and billing administration.
• Supporting the administration of company equipment and fleet assets.
• Providing reception and general administrative support across the business.
• Identifying opportunities to make our administrative and procurement processes more efficient.

Skills

procurement

administration

accounts

service coordination

Tools

Autotask

Job description

eManaged is seeking a highly organised and proactive Procurement & Administration Officer to join our Mildura team. This hands-on role sits at the heart of day-to-day operations, coordinating purchasing, supplier orders, invoicing, records and stock levels while supporting customers, suppliers and internal teams.

You will be a key contact for customers, suppliers and colleagues, managing multiple priorities with accuracy and a proactive approach to process improvements.