Proactive Virtual Admin & Systems Improvement Specialist

Care; City Of Canning; On-site; AUD 60,000 - 80,000; Full time

Job summary

Reofast is seeking a proactive Virtual Assistant to support day-to-day administration and help build better systems. This role goes beyond task completion, inviting you to think independently, suggest improvements, and contribute to long-term process enhancements.

You will work with data entry, Google Sheets and Excel, and assist across the business. Strong organizational skills and initiative are essential in a growing company that values reliability and teamwork.

Qualifications

• Strong experience with Google Sheets and Excel.
• High attention to detail.
• Ability to take initiative and improve systems.
• Reliable and consistent.
• Experience in operations/admin support.
• Experience working with small businesses.
• Process documentation skills.
• A basic knowledge in Notion and Slack app.
• Background in Architectural and Engineering is desired but not essential.

Responsibilities

• Data entry and maintaining accurate records.
• Working with Google Sheets and Excel (cleaning, organising, basic formulas).
• Assisting with admin tasks across the business.
• Identifying inefficiencies and suggesting improvements.

Skills

Google Sheets

Excel

Data entry

Notion

Slack

Process documentation

Operations/admin support

Attention to detail

Initiative

Tools

Notion

Slack

Job description

Reofast is seeking a proactive Virtual Assistant to support day-to-day administration and help build better systems. This role goes beyond task completion, inviting you to think independently, suggest improvements, and contribute to long-term process enhancements.

You will work with data entry, Google Sheets and Excel, and assist across the business. Strong organizational skills and initiative are essential in a growing company that values reliability and teamwork.