Proactive Executive Support Lead for ICT Leadership

University of Sydney; Sydney; On-site; AUD 75,000 - 95,000; Full time

Benefits offered by this job

17% Superannuation

Flexible working arrangements

Indigenous professional and career dev

Indigenous staff network

YURA network

Salary packaging options

Job summary

The University of Sydney is seeking an Executive Support Assistant to provide professional executive and administrative support to the ICT Leadership Team. You will work closely with senior ICT leaders and the Executive Support Officer to ensure day-to-day requirements are managed efficiently and confidentially.

You should be proactive, autonomous and able to anticipate needs, progress tasks without detailed instruction, and ensure important actions do not fall through the gaps.

Qualifications

• Proven experience delivering proactive executive support to senior leaders.
• Experience managing complex diaries and calendars.
• Strong written communication and attention to detail.
• Ability to work autonomously and handle confidential information.
• Proficiency with Microsoft Office.

Responsibilities

• Work closely with ICT Leadership Team to provide cohesive service.
• Provide executive and administrative support to the ICT Leadership Team.
• Manage incoming enquiries and correspondence, prioritise and escalate when needed.
• Coordinate meetings, agendas, papers, minute-taking and logistics.
• Prepare correspondence, reports, documents and briefing notes.
• Arrange travel and itineraries in line with policies.
• Maintain administrative and records management systems.
• Contribute to operational improvements and effective teamwork.

Skills

Executive support

Diary management

Stakeholder engagement

Microsoft Office

Travel arrangements

Discretion and judgement

Tools

Microsoft Office

Travel booking systems

Job description

The University of Sydney is seeking an Executive Support Assistant to provide professional executive and administrative support to the ICT Leadership Team. You will work closely with senior ICT leaders and the Executive Support Officer to ensure day-to-day requirements are managed efficiently and confidentially.

You should be proactive, autonomous and able to anticipate needs, progress tasks without detailed instruction, and ensure important actions do not fall through the gaps.