Proactive Administrative Assistant for Growing Electrical Team

O'Brien Electrical; Newcastle-Maitland; On-site; AUD 45,000 - 60,000; Full time

Job summary

O'Brien Electrical Lake Macquarie is seeking an Administrative Assistant to join our close-knit team. You will handle front-desk duties, customer enquiries, and various admin tasks while supporting directors and site staff.

The role involves CRM updates, scheduling, invoicing assistance, and collaboration with suppliers. A proactive, detail‑focused candidate with good communication will fit well in our operations.

Qualifications

• Professional phone manner and excellent communication.
• Strong organisational skills with attention to detail.
• Experience in office administration and customer service.

Responsibilities

• Handle first point of customer contact via phone and in person.
• General administration, document production, data entry, filing.
• Support directors and managers and liaise with staff and suppliers.
• Maintain CRM and various registers; process work orders and quotes.
• Schedule jobs and manage workflow; assist with invoices and quotations.
• Create purchase orders; assist with material logistics for projects.
• Assist accounts payable/receivable duties.

Skills

Phone manners

Communication skills

Organisational skills

Customer service

Multitasking

Team collaboration

Tools

Simpro

Xero

Microsoft 365

Google Apps

Job description

O'Brien Electrical Lake Macquarie is seeking an Administrative Assistant to join our close-knit team. You will handle front-desk duties, customer enquiries, and various admin tasks while supporting directors and site staff.

The role involves CRM updates, scheduling, invoicing assistance, and collaboration with suppliers. A proactive, detail‑focused candidate with good communication will fit well in our operations.