Primary Teaching Assistant

Jobsined Ltd; Sydney; Presencial; AUD 39.000 - 62.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Part-time position with potential for

Growth opportunities

Supportive team environment

Descripción de la vacante

Jobsined Ltd in Sydney is seeking an Executive Assistant to support our CEO and COO. You will manage calendars, draft communications, and coordinate travel, ensuring executives stay focused on strategic priorities.

The role requires strong communication, meticulous attention to detail, and discretion with confidential information. You will be the primary point of contact, organize meetings, and help steer operations across the leadership team with a proactive, organised approach.

Formación

• At least 2 years of experience reporting to senior management.
• Available 8am-12pm Brisbane time (AEST), Mon-Fri.
• Excellent written and verbal communication.
• Strong time-management and organisational abilities.
• Proficient with office productivity tools and capable of learning new systems.
• Ability to maintain strict confidentiality and discretion.
• Flexible team player prepared to adapt to changes.
• Basic to intermediate tech skills with Google Workspace, Google Calendar and Zoom.

Responsabilidades

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and manage logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
• Maintain various records and documents for the company’s executives.
• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Conocimientos

Communication skills

Time management

Organisational skills

Discretion and confidentiality

Administrative support

Problem solving

Team player

Herramientas

Google Workspace

Google Calendar

Zoom

Descripción del empleo

We are looking for a proactive problem solver with a passion for supporting senior leadership.

We are seeking an organised and dynamic Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

Responsibilities:

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and manage logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
• Maintain various records and documents for the company’s executives.
• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Requirements:

• Must be available to work 8am-12pm Brisbane time AEST, Monday to Friday
• Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong time-management and organisational skills, with the ability to manage multiple projects concurrently.
• Proficiency in office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain strict confidentiality and exercise professionalism and discretion.
• Flexible team player, willing to adapt to changes and take on challenges.
• Basic to intermediate tech skills (Google Workspace, Google Calendar, Zoom).

What We Offer:

• Part-time position with the potential for full-time based on company and individual performance.
• The opportunity to work on diverse projects with a focus on delivering exceptional results.
• A supportive team environment with plenty of opportunities for growth and development.