Premises & Facilities Manager

Bank of Sydney; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Discounted home loans

Online perks & discounts

Health & well-being resources

Community events

Recognition & rewards

Job summary

Bank of Sydney is seeking an experienced Premises/Facilities Manager to ensure safe, well-maintained BOS premises across locations. You will oversee building services, cleaning, security and contractors to deliver quality service within budget, reporting to the Chief People Officer.

Responsibilities include managing repairs, vendor contracts, security systems, invoices and lease agreements, and ensuring compliance with risk controls.

Qualifications

• Minimum 5 years' experience working in a premises or facilities role, or a highly administrative role.
• Experience within a banking or professional services environment desirable.
• Strong administrative and organisational experience.
• Sound knowledge of Microsoft Office programs and/or internal facilities management software (e.g., Chubb).
• Demonstrates initiative and proactively identify key issues and implement sound action in a timely and decisive manner.
• Establish productive relationships and deliver a high level of service to all stakeholders within required time frames.

Responsibilities

• Ensuring that all facilities and premises across all BOS branches and Head Office are safe and well maintained
• Monitor, record and manage repairs and maintenance to all premises in consultation with our external facilities manager (currently Colliers)
• Manage cleaning and facilities vendors, office equipment providers and all other services and contractors for all locations
• Manage security system for head office and branches in consultation with our external security provider (currently Chubb)
• Manage the combination codes register and key registers for all branches and proximity card register for head office
• Check and verify department’s invoices, prepare purchase orders and approve payments in our finance system (TechOne)
• Monitor and diarise lease agreements and service contracts/agreements for all branches
• Maintain compliance with all contract and control assessment requirements within Protecht to meet risk obligations
• Manage the procurement of adhoc purchases of office supplies, furniture and equipment
• Monitor stocks and oversee the ordering of printing and stationery supplies for head office and all branches
• Assist the Chief People Officer with adhoc tasks or project activities

Skills

Microsoft Office

Facilities management software

Tools

Chubb

Job description

Established in 2001, Bank of Sydney is a growing retail bankthat delivers delight to customers across Sydney, Melbourne and Adelaide. With just under 200 staff, our purpose is toprovide genuine value to our people, customers, communities and partnersthrough our retail, business and trade finance products.

Working with us

A Bank of Sydney we've proudly created a culture ofcommunity and connection where our employees enjoy:

• Delivering customer delight and genuine value to ourcustomers
• Thriving together with passionate, like-minded peers
• Developing their skills to achieve excellence in everything
• Engaging in professional, community and social events
• Being recognised by their peers and rewarded for theirefforts
• Financial benefits including discounted home loans
• Access to hundreds of online perks and discounts to counterthe cost of living
• Heart-felt health and well-being resources, activities andsupport

About the role

In this role you will be responsible for ensuring the Bank’spremises across all locations are safe, well-maintained and operationallyefficient. The role oversees building services, including cleaning, securityand maintenance, and manages service provider contracts to ensure qualityservice delivery within budget. Reporting to the Chief People Officer, keyresponsibilities include:

• Ensuring that all facilities and premises across all BOSbranches and Head Office are safe and well maintained
• Monitor, record and manage repairs and maintenance to allpremises in consultation with our external facilities manager (currentlyColliers)
• Manage cleaning and facilities vendors, office equipmentproviders and all other services and contractors for all locations
• Manage security system for head office and branches inconsultation with our external security provider (currently Chubb)
• Manage the combination codes register and key registersforall branches and proximity card register for head office
• Check and verify department’s invoices, prepare purchaseorders and approve payments in our finance system (TechOne)
• Monitor and diarise lease agreements and servicecontracts/agreements for all branches
• Maintain compliance with all contract and control assessmentrequirements within Protecht to meet risk obligations
• Manage the procurement of adhoc purchases of officesupplies, furniture and equipment
• Monitor stocks and oversee the ordering of printing andstationery supplies for head office and all branches
• Assist the Chief People Officer with adhoc tasks or projectactivities

All about you

We are seeking someone who has the following qualifications,skills and experience:

• Minimum 5 years' experience working in a premises orfacilities role, or a highly administrative role
• Experience within a banking or professional servicesenvironment desirable
• Strong administrative and organisational experience
• Sound knowledge of Microsoft Office programs and or internalfacilities management software (eg. Chubb)
• Demonstrates initiative and proactively identify key issuesand implement sound action in a timely and decisive manner
• Establish productive relationships and deliver level ofservice to all stakeholders within required time frames