Contracts Administrator

Guidera O Connor Pty Ltd; City Of Cockburn; Hybrid; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Free parking

Site and office lunches provided

Additional annual leave for service

15 days personal leave each year

Wellbeing program with annual benefit

Regular recognition and celebration of

Job summary

Guidera O’Connor is seeking an experienced Contracts Administrator to join our Bibra Lake, WA team and manage administration, negotiation and the handling of a diverse range of water infrastructure contracts.

You will ensure contractual obligations are met, administer head and subcontracts, identify and escalate commercial risks, and maintain thorough project documentation in collaboration with the Commercial Manager- Delivery (West) and project teams.

Qualifications

• A bachelor’s degree in construction management, engineering, quantity surveying or a related field.
• Significant experience as a Contracts Administrator on civil or infrastructure projects.
• Strong understanding of contract administration, SOPA, cost control and subcontract management.
• Excellent written and verbal communication skills and an ability to build and maintain strong stakeholder relationships.
• Strong organisational and time management skills with the ability to manage multiple contracts and priorities.

Responsibilities

• Conduct all contract administration activities, such as to identify contract management requirements, ensure contractual obligations are met in a timely manner, monitor contract securities and insurances and completion of contract close-out documentation
• Draft and prepare variations and all correspondence including notices of delay, extensions and other claims (including payment claims) for approval in accordance with the Authorities and Obligations Matrix, whilst maintaining the change register and other systems and procedures
• Proactively assess commercial and contractual risks and opportunities, identify and implement appropriate controls and elevate actual or potential issues or disputes to Project Manager and to the Commercial Manager.
• Provide support and guidance to the project teams on contractual interpretation and rights and obligations under the relevant contract
• Draft, review, negotiate and administer subcontracts (from RFQ to closeout) to ensure appropriate flow down from Head Contract, ensuring that risks gaps are minimised
• Build strong relationships with internal and external key stakeholders to drive commercial alignment
• Maintain accurate project documentation and contractual records

Skills

Contract administration

Negotiation

Documentation

Stakeholder management

Risk assessment

Education

Bachelor’s degree in construction management, engineering, quantity surveying or related field

Job description

Contracts Administrator - Bibra Lake, WA

The Role:

We are currently seeking an experienced Contracts Administrator to join our growing team based in Bibra Lake, WA. Reporting to the Commercial Manager- Delivery (West), you will play a key role in the administration, negotiation and management of a diverse range of water infrastructure projects. The purpose of this role is to ensure contractual obligations are complied with, contracts (head and sub) are administered efficiently and commercial risks are identified and escalated promptly.

This is a genuine opportunity for an experienced CA to grow with a high performing team that is proudly delivering projects for one of the most essential services in our dry region, Water.

More specifically you will:

• Conduct all contract administration activities, such as to identify contract management requirements, ensure contractual obligations are met in a timely manner, monitor contract securities and insurances and completion of contract close-out documentation
• Draft and prepare variations and all correspondence including notices of delay, extensions and other claims (including payment claims) for approval in accordance with the Authorities and Obligations Matrix, whilst maintaining the change register and other systems and procedures
• Proactively assess commercial and contractual risks and opportunities, identify and implement appropriate controls and elevate actual or potential issues or disputes to Project Manager and to the Commercial Manager.
• Provide support and guidance to the project teams on contractual interpretation and rights and obligations under the relevant contract
• Draft, review, negotiate and administer subcontracts (from RFQ to closeout) to ensure appropriate flow down from Head Contract, ensuring that risks gaps are minimised
• Build strong relationships with internal and external key stakeholders to drive commercial alignment
• Maintain accurate project documentation and contractual records

As our ideal candidate you will have:

• A bachelor’s degree in construction management, engineering, quantity surveying or a related field
• Significant experience as a Contracts Administrator on civil or infrastructure projects.
• Strong understanding of contract administration, SOPA, cost control and subcontract management.
• Excellent written and verbal communication skills and an ability to build and maintain strong stakeholder relationships.
• Strong organisational and time management skills with the ability to manage multiple contracts and priorities.
• Attention to detail and an ability to identify risks or inconsistencies in contracts.
• High level of integrity and confidentiality coupled with strong problem-solving and an analytical mindset.

If you meet most, but not all, criteria, we’d still love to hear from you. We are also happy to discuss flexible working arrangements to attract the highest calibre candidates.

About us:

From desalination plants providing clean water to Australian communities, to treatment facilities that return wastewater safely to the environment, Guidera O’Connor designs and delivers tailored solutions that make a real difference to people’s lives.

Guidera O’Connor designs, constructs, and commissionswater treatment plants, pumping stations, chemical dosing systems, filtration, odour control, desalination plants, aquifer storage and recovery, reuse systems.

We work with customers across Australia, including water authorities, local government, mining and resources companies, private asset owners, head contractors, engineering organisations.

Our business is founded on five guiding principles: Care, Integrity, Passion, Respect, and Future, each of which inform our collaborative, innovative, solutions-focused approach.

More than infrastructure, we deliver value, creating the systems that make safe, clean water possible for people and communities across the country, now and into the future.

About our Benefits:

In return for your skills and experience,we offer you supportive colleagues and inspiring leadership; training & development opportunities; meaningful and interesting work all within a great culture and work environment.We also offer:

• Free parking
• Site and office lunches provided
• Additional annual leave for service milestones and purchased leave
• 15 days personal leave each year
• Company-funded wellbeing program with wellbeing benefit paid annually on a wide range of health and wellbeing related expenses
• Regular recognition and celebration of success

At Guidera O’Connor we respect and value a diverse, inclusive, and belonging workforce. We strongly encourage applications from all people, regardless of age, sex, or culture. We are committed to reconciliation action and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.

Further, we are committed to real progress toward gender equity in the engineering and construction

industry and strongly encourage applications from female candidates for all positions.

JOIN US!

For more information about this opportunity, reach out to our recruitment team at [e-mail]

Please note applications will only be accepted from candidates who have the right to work in Australia.