Practice Executive (Executive Assistant)

Ashurst; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Ashurst Perkins Coie seeks a Practice Executive to join the Sydney office on a full-time, permanent basis. You will provide high-level business support to Partners within the Risk Advisory team, handling confidential information, managing monthly billing, and supporting client campaigns and events.

The role requires strong calendar management, complex travel planning, and proactive problem-solving. You will work with a hub of Team Assistants to ensure timely delivery of administrative tasks and

Qualifications

• Experience with extensive calendar and Outlook management.
• Experience with complex travel requirements.
• High degree of forward planning and strategic thinking.
• High degree of initiative, pro-activity and problem-solving skills.
• Commercial acumen with understanding of drivers in risk advisory.
• Client-focused approach and ability to network with stakeholders.

Responsibilities

• Manage Partner calendars, coordinating meetings, events and schedules.
• Outlook management to organise inbox and workflows.
• Screen client calls and provide timely responses to internal and external contacts.
• Extensive travel planning and coordination of arrangements.
• Arrange client secondments and other meetings as required.

Skills

Calendar management

Travel planning

Client communication

Problem solving

Strategic thinking

Initiative

Tools

Outlook

Job description

The Opportunity:

We have an exciting opportunity for a Practice Executive to join our Sydney office on a full time, permanent basis.

This opportunity is responsible for providing high level business support to Partners within the Ashurst Perkins Coie Risk Advisory team. Our Risk Advisory Practice Executives assist with business development support, operational performance and other complex business support duties. You will be responsible for the handling of confidential and sometimes legal privileged information, as well as managing the monthly billing requirements and supporting the planning and execution of client campaigns, events and presentations.

Some other key areas of responsibility will include:

• Managing the Partner calendars, including coordinating and facilitating meetings, events and schedules on their behalf and key members of the team.
• Outlook management to ensure organisation of inbox.
• Communicating with clients directly, screening calls and providing responses - both internal and external.
• Extensive travel planning.
• Arranging client secondments and various meetings.

Our Practice Executives play a pivotal role within the firm, ensuring that support services to our Risk Advisory staff are delivered appropriately and within a timely manner. You will work closely with our dedicated hub of Team Assistants to complete any business as usual administrative tasks.

A full job description including a breakdown of responsibilities can be found attached to the role on our careers page:

We are interested in hearing from people who have:

• Experience with extensive calendar and Outlook management.
• Experience with complex travel requirements.
• High degree of forward planning and strategic thinking.
• High degree of initiative, pro-activity and problem-solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems or work practices.
• Commercial acumen, with the ability to understand the commercial drivers of a risk consulting practice, interpret data and apply client knowledge when supporting Partners with practice management.
• A client focused approach including the ability to grow a network of professional relationships with counterparts in client organisations as well as with internal stakeholders and colleagues around the firm.

We value diverse perspectives at Ashurst Perkins Coie, so even if you don't feel you meet all of the requirements, we still encourage you to apply.

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