Practice Executive (Executive Assistant)

Ashurst Perkins Coie Group; Sydney; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Gym membership

Parental leave (26 weeks)

Learning & Development

Job summary

Ashurst Perkins Coie Group in Sydney is seeking a Practice Executive to join our Risk Advisory team on a full-time, permanent basis. You will provide high-level business support to Partners, handling confidential information, billing, events, and campaigns.

Key duties include calendar management, travel arrangements, client communications, and coordinating client secondments, with close collaboration alongside a hub of Team Assistants to deliver timely admin support.

Qualifications

• Experience with extensive calendar and Outlook management.
• Experience with complex travel requirements.
• High degree of forward planning and strategic thinking.
• Initiative, pro-activity and problem-solving with ownership of tasks.
• Commercial acumen and ability to understand drivers of a risk consulting practice.
• A client-focused approach and ability to build professional relationships.

Responsibilities

• Manage Partner calendars and coordinate meetings, events and schedules.
• Handle Outlook inbox management and ensure organisation.
• Communicate with clients, screen calls and provide responses.
• Extensive travel planning and coordination.
• Arrange client secondments and meetings.
• Support planning and execution of client campaigns, events and presentations.
• Support monthly billing and working with Team Assistants on admin tasks.

Skills

Calendar management

Outlook management

Travel planning

Client communication

Billing support

Event coordination

Stakeholder engagement

Tools

Microsoft 365

CRM basics

Job description

Description

At Ashurst Perkins Coie, we're helping shape the future economy. With a global team of more than 3,500 legal professionals across 52 offices, we partner with leading organisations to solve complex challenges across a diverse range of industries, with a distinct strength in technology, energy & infrastructure, and financial services. Our people work on market-leading matters that drive innovation, growth, and transformation around the world. For Ashurst Perkins Coie, innovation is our tradition.

What makes Ashurst Perkins Coie a great place to work?

• Health and wellbeing benefits, gym membership, and discounted corporate health plans.
• Family and caring - 26 weeks paid parental leave.
• Career advancement - award-winning Learning & Development programs.

The Opportunity:

We have an exciting opportunity for a Practice Executive to join our Sydney office on a full time, permanent basis.

This opportunity is responsible for providing high level business support to Partners within the Ashurst Perkins Coie Risk Advisory team. Our Risk Advisory Practice Executives assist with business development support, operational performance and other complex business support duties. You will be responsible for the handling of confidential and sometimes legal privileged information, as well as managing the monthly billing requirements and supporting the planning and execution of client campaigns, events and presentations.

Some other key areas of responsibility will include:

• Managing the Partner calendars, including coordinating and facilitating meetings, events and schedules on their behalf and key members of the team.
• Outlook management to ensure organisation of inbox.
• Communicating with clients directly, screening calls and providing responses - both internal and external.
• Extensive travel planning.
• Arranging client secondments and various meetings.

Our Practice Executives play a pivotal role within the firm, ensuring that support services to our Risk Advisory staff are delivered appropriately and within a timely manner. You will work closely with our dedicated hub of Team Assistants to complete any business as usual administrative tasks.

A full job description including a breakdown of responsibilities can be found attached to the role on our careers page: ashurstperkinscoie.com/en/careers

We are interested in hearing from people who have:

• Experience with extensive calendar and Outlook management.
• Experience with complex travel requirements.
• High degree of forward planning and strategic thinking.
• High degree of initiative, pro-activity and problem-solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems or work practices.
• Commercial acumen, with the ability to understand the commercial drivers of a risk consulting practice, interpret data and apply client knowledge when supporting Partners with practice management.
• A client focused approach including the ability to grow a network of professional relationships with counterparts in client organisations as well as with internal stakeholders and colleagues around the firm.

We value diverse perspectives at Ashurst Perkins Coie, so even if you don't feel you meet all of the requirements, we still encourage you to apply.

If you require any support and adjustments to participate equitably in our recruitment process or in the workplace, please contact: [e-mail] for a confidential conversation.