Practice Executive

Empire Group; Sydney; On-site; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Health and wellbeing benefitsincluding

Gym membership

Family friendly leave

Career development programs

Job summary

Empire Group in Sydney is seeking an experienced Practice Executive to support Partners in a busy international law firm. You will manage complex diaries, coordinate travel, prepare monthly bills, and assist with client reports while contributing to business development and marketing initiatives.

This role offers exposure to high-profile matters in a collaborative, growth-focused environment and the chance to become an integral part of a leading legal support team.

Qualifications

• Experience in a law firm or professional services environment.
• Excellent organisational and time management skills.
• Proactive with strong initiative and problem-solving abilities.
• Ability to work independently while managing multiple priorities.

Responsibilities

• Providing high level practice and client management support to Partners.
• Managing complex diaries, meetings, schedules and competing priorities.
• Coordinating extensive domestic and international travel arrangements.
• Monitoring and managing Partner inboxes, including email filing and follow up actions.
• Preparing monthly bills, matter reporting and expense reconciliations.
• Assisting with business development and marketing initiatives.
• Preparing client reports, presentations, pitch documents and slide decks.
• Liaising with clients, internal stakeholders and external service providers.
• Supporting practice management activities and workflow coordination.
• Working closely with Team Assistants to ensure timely delivery of administrative support.

Skills

Legal Secretary

Practice Executive

Executive Assistant

Senior admin

Job description

The Role

An exciting opportunity has become available for an experienced Practice Executive to join a leading international, top tier law firm in Sydney on a full time, permanent basis. Supporting Partners within a busy practice group, you will play a key role in providing high level business, administrative and client support while contributing to the overall success of the team. This position offers the opportunity to work closely with senior partners, gain exposure to high profile matters, and become an integral part of a collaborative legal support function.

Your Responsibilities

Your responsibilities will include:

• Providing high level practice and client management support to Partners
• Managing complex diaries, meetings, schedules and competing priorities
• Coordinating extensive domestic and international travel arrangements
• Monitoring and managing Partner inboxes, including email filing and follow up actions
• Preparing monthly bills, matter reporting and expense reconciliations
• Assisting with business development and marketing initiatives
• Preparing client reports, presentations, pitch documents and slide decks
• Liaising with clients, internal stakeholders and external service providers
• Supporting practice management activities and workflow coordination
• Working closely with Team Assistants to ensure timely delivery of administrative support

About You

To be successful in this role, you will have:

• Previous experience as a Legal Secretary, Practice Executive, Executive Assistant or senior administrative professional
• Experience within a law firm, professional services or corporate environment
• Exceptional organisational and time management skills
• A proactive approach with strong initiative and problem solving abilities
• The ability to work independently while managing multiple priorities
• Commercial awareness and an understanding of professional services environments
• A client focused approach with strong relationship building skills
• Excellent written communication and document preparation skills
• Strong attention to detail and commitment to delivering high quality work

The Firm | Salary & Benefits

Our client is a globally recognised law firm known for its collaborative culture, innovative approach and commitment to employee development. With a strong reputation across Australia and internationally, the firm provides outstanding career opportunities and a supportive working environment.

• Full time permanent opportunity within a leading international law firm
• Supportive and collaborative team culture
• Award winning learning and development programs
• Excellent career progression and professional development opportunities
• Health and wellbeing benefits including gym membership options
• Discounted corporate health insurance plans
• Generous parental leave program with 26 weeks paid leave
• Exposure to high profile clients and complex legal matters
• Modern offices and access to leading legal technology

Why Apply?

This is an excellent opportunity to join one of the world's leading law firms and become a trusted advisor to senior legal professionals. You will enjoy a high performing team environment, genuine career development opportunities, and the chance to build a long term career with a firm that invests heavily in its people and their success.

At Empire Group, we value diversity and are committed to equitable recruitment. We encourage Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, people with disability, and other underrepresented groups to apply. Our focus is on creating fair, accessible, and culturally safe recruitment processes that genuinely reflect and respect the communities we serve