Practice Executive (Senior Legal Secretary)

Ashurst Perkins Coie; Sydney; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Flexible work options

Health & wellbeing benefits

Learning & Development programs

Job summary

Ashurst Perkins Coie in Sydney is seeking an experienced Practice Executive to join our Sydney office on a full-time, permanent basis. The role provides high level support to senior Partners within the Corporate division, including the Co-Head of M&A in Australia.

You will develop a deep knowledge of clients, markets, and work streams, assisting with practice and client management and delivering timely administrative support with our hub of Team Assistants.

Qualifications

• Senior administration/Executive Assistant experience in a law firm.
• Strong initiative, pro-activity, and problem-solving skills with ownership for tasks.
• Commercial acumen with ability to understand the drivers of a legal practice.
• Client-focused with ability to grow a network of professional relationships.
• Excellent organisational skills.
• Strong written communication and attention to detail.

Responsibilities

• Practice and client management.
• Extensive diary and travel management.
• Monitoring and managing inboxes for Partners including filing emails.
• Preparing monthly bills and reconciling expenses.
• Business development and marketing.
• Client reporting.

Skills

Diary management

Travel management

Billing & invoicing

Business development

Client reporting

Client management

Email management

Communication

Job description

Practice Executive (Senior Legal Secretary)

At Ashurst Perkins Coie, we're helping shape the future economy. With a global team of more than 3,500 legal professionals across 52 offices, we partner with leading organisations to solve complex challenges across a diverse range of industries, with a distinct strength in technology, energy & infrastructure, and financial services. Our people work on market-leading matters that drive innovation, growth, and transformation around the world. For Ashurst Perkins Coie, innovation is our tradition.

What makes Ashurst Perkins Coie a great place to work?

• Flexible work options - working from home and additional leave.
• Health and wellbeing benefits, gym membership, and discounted corporate health plans.
• Career advancement - award-winning Learning & Development programs.

The Opportunity

We are seeking an experienced Practice Executive to join our Sydney office on a full-time, permanent basis.

This is an exciting opportunity to provide high level support to senior Partners within our Corporate division, including the Co-Head of M&A in Australia.

You will assist with the development of comprehensive knowledge of clients, markets, and work streams.

Some key areas of responsibility will include:

• Practice and client management.
• Extensive diary and travel management.
• Monitoring and managing inboxes for Partners including filing emails.
• Preparing monthly bills and reconciling expenses.
• Business development and marketing.
• Client reporting.

Our Practice Executives play a pivotal role within the firm, ensuring that support services to legal staff are delivered appropriately and within a timely manner. You will work closely with our dedicated hub of Team Assistants to complete any administrative based tasks.

A full job description including a breakdown of responsibilities can be found attached to the role on our careers page: ashurstperkinscoie.com/en/careers/

We are interested in hearing from people who have:

• Previous experience in a senior administration/Executive Assistant role in a law firm environment.
• High degree of initiative, pro-activity, and problem-solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems or work practices.
• Commercial acumen, with the ability to understand the commercial drivers of a legal practice, interpret data and apply client knowledge when supporting partners with practice management.
• A client focused approach including the ability to grow a network of professional relationships with counterparts in client organisations as well as with internal stakeholders and colleagues around the firm.
• Excellent organisational skills.
• Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents, and slide packs quickly and accurately.

We value diverse perspectives at Ashurst Perkins Coie, so even if you don't feel you meet all of the requirements, we still encourage you to apply.