Practice Administrator

Wotton Kearney; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flex for all

Mentoring program

Collaborative culture

CSR activities

Parental leave entitlements

Home office allowance

Education assistance

Employee Assistance Program

Job summary

Wotton Kearney is seeking an experienced Practice Administrator to join our Melbourne team. You will provide dedicated support to two Partners while working closely with lawyers and support staff across the practice.

The role covers matter administration, document preparation, diary coordination, client reporting and billing. You will take ownership of your work, build strong stakeholder relationships, and contribute to the smooth day-to-day running of the practice.

Qualifications

• Previous experience as a Legal Secretary, Legal Administrative Assistant, Practice Administrator or similar.
• Strong administrative skills gained within a legal or professional services environment.
• Litigation experience and an understanding of court processes would be advantageous, but are not essential.
• Highly organised with the ability to manage competing priorities and a high volume of work.
• Experience supporting billing processes and maintaining accurate matter and client records.
• Strong attention to detail and confidence preparing and formatting legal documents.

Responsibilities

• Provide high-quality administrative support to two Partners and the broader team.
• Open new matters, complete conflict checks and maintain accurate client and matter information.
• Coordinate diaries, meetings, deadlines, court dates and supporting materials.
• Prepare, format and finalise legal documents, correspondence and agreements.
• Maintain electronic files and support document management and file closure processes.
• Assist with monthly billing, including WIP reports, prebills, billing requirements and client invoices.
• Coordinate client reporting, presentations, events and business development activities.
• Provide additional support across the team during busy periods and periods of leave.

Skills

Legal administration

Highly organized

Communication skills

Billing support

Diary management

Tools

Microsoft Office

iManage

Aderant

Job description

Practice Administrator

• Legal
• Legal Secretary / Admin
• Melbourne
• Permanent / Full Time

25/9/2026

• Take ownership of a broad role with plenty of variety in your day-to-day.
• Work closely with two Partners & build strong relationships across the practice
• Join a supportive environment where collaboration and initiative are valued.

At WK, we’re not a traditional law firm. We’re a firm that genuinely backs its people, values collaboration, and knows that great legal outcomes are driven by strong support around the practice.

We are looking for an experienced Practice Administrator to join our Professional & Financial Risks team in Melbourne. In this role, you will provide dedicated support to two Partners while working closely with lawyers and support teams across the practice.

This is a varied role covering matter administration, document preparation, diary coordination, client reporting and billing. You will be joining a collaborative team where you can take ownership of your work, build strong stakeholder relationships and contribute to the smooth day-to-day running of the practice.

The role:

• Provide high-quality administrative support to two Partners and the broader team.
• Open new matters, complete conflict checks and maintain accurate client and matter information.
• Coordinate diaries, meetings, deadlines, court dates and supporting materials.
• Prepare, format and finalise legal documents, correspondence and agreements.
• Maintain electronic files and support document management and file closure processes.
• Assist with monthly billing, including WIP reports, prebills, billing requirements and client invoices.
• Coordinate client reporting, presentations, events and business development activities.
• Provide additional support across the team during busy periods and periods of leave.

About you:

• Previous experience as a Legal Secretary, Legal Administrative Assistant, Practice Administrator or similar.
• Strong administrative skills gained within a legal or professional services environment.
• Litigation experience and an understanding of court processes would be advantageous, but are not essential.
• Highly organised, with the ability to manage competing priorities and a high volume of work.
• Experience supporting billing processes and maintaining accurate matter and client records.
• Strong attention to detail and confidence preparing and formatting legal documents.
• Proficiency in Microsoft Office, with experience using iManage, Aderant or similar legal systems beneficial.
• A proactive and collaborative approach, with strong written and verbal communication skills.

Why Wotton Kearney?

• FLEX for all.We care about client outcomes, quality, and business and cultural contributions.
• Our mentoring programoffers continuous support and guidance throughout your career.
• Our culturesets us apart.Collegiate, open, innovative, passionate about everything we do.
• We give backto the community.Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there's a way for everyone to contribute.
• Leaders of the pack.Work with a firm that understands its purpose, has a singular focus on the insurance industry and is excited by the potential for growth in our market!
• Supporting youwith generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.

We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.