Portfolio Administrator

Essential HR; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Job summary

Essential HR is seeking a detail‑oriented accounting professional to manage trust accounting and property administration across commercial portfolios. You will work with Property Managers and the trust account team to maintain accurate records, process leases, and support stakeholders.

The role requires a degree or diploma in accounting, strong numerical skills, and proficiency in Excel. You will contribute to budget preparation and ensure compliance with trust accounting policies in a

Qualifications

• Degree or diploma in Accounting is required.
• Solid understanding of accounting principles and financial reporting.
• Experience with trust accounting or property management is a plus.

Responsibilities

• Manage daily trust accounting activities, including receipting, bank reconciliations, and payment processing.
• Process accounts payable invoices and coordinate payments to creditors and property owners.
• Maintain accurate property, tenant and financial records in the property management system.
• Process and update lease records, including new leases, renewals, assignments, terminations, and rent reviews.
• Prepare tenant invoices, arrears notices and tenancy adjustments.
• Assist Property Managers with client, tenant, and contractor enquiries.
• Assist Property Managers with annual budgets and outgoings reconciliations.
• Maintain accurate records and ensure compliance with trust accounting policies and procedures.
• Contribute to improvements in accounting and property management processes.

Skills

Attention to detail

Numerical accuracy

Analytical thinking

Time management

Communication skills

Organisation

Proactive approach

Education

Degree or diploma in Accounting

Tools

Excel

Job description

About The Role

You will play an important role in ensuring accurate and timely trust accounting and property administration across commercial property portfolios. Working closely with Property Managers & trust account team, you'll help maintain accurate financial records, coordinate lease administration, and provide high-quality support to internal and external stakeholders.

About The Role

You will play an important role in ensuring accurate and timely trust accounting and property administration across commercial property portfolios. Working closely with Property Managers & trust account team, you'll help maintain accurate financial records, coordinate lease administration, and provide high-quality support to internal and external stakeholders.

Your Key Responsibilities Will Include

• Manage daily trust accounting activities, including receipting, bank reconciliations, and payment processing.
• Process accounts payable invoices and coordinate payments to creditors and property owners.
• Maintain accurate property, tenant and financial records in the property management system.
• Process and update lease records, including new leases, renewals, assignments, terminations, and rent reviews.
• Prepare tenant invoices, arrears notices and tenancy adjustments.
• Assist Property Managers with client, tenant, and contractor enquiries.
• Assist Property Managers with annual budgets and outgoings reconciliations.
• Maintain accurate records and ensure compliance with trust accounting policies and procedures.
• Contribute to improvements in accounting and property management processes.

About You

You’ll be a proactive, organised professional who takes pride in accuracy, enjoys working with numbers and thrives in a role where no two days are quite the same.

Ideally, You’ll Bring

• A degree or diploma in Accounting
• A sound understanding of accounting principles and financial reporting.
• Strong attention to detail and accuracy when managing financial information.
• Excellent organisational and time management skills.
• Strong analytical and problem-solving skills.
• Calm under pressure and able to meet strict deadlines.
• Confident communication skills and the ability to build positive working relationships.
• Intermediate Microsoft Office skills, particularly Excel.
• A proactive, flexible approach and willingness to support the broader team.

If you're an organised, detail-focused professional with commercial property accounting experience and a proactive approach, we'd love to hear from you!