Port Operations Admin & Logistics Coordinator

XPS Materials Group; Townsville City; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance discounts

Salary sacrifice options

Leadership development programs

Career progression opportunities

Residential Townsville role stability

Job summary

Glencore Port Operations in Townsville, Queensland, is seeking an Administration Assistant to support the Logistics Department with day-to-day tasks in a residential Townsville role. The position runs Monday to Friday, offering a collaborative team environment and opportunities for process improvement.

You will manage administrative activities, coordinate visitor access, invoicing and contractor administration while partnering with Human Resources and site teams to ensure smooth operations.

Qualifications

• Previous administration experience in busy environments.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• SAP experience highly regarded.
• Current Australian Manual Driver's Licence.
• Strong communication and time-management skills.

Responsibilities

• Support AMSA document requirements and IMO regulatory compliance activities.
• Process and raise invoices accurately and efficiently.
• Coordinate visitor site access and site visit bookings.
• Develop and maintain administrative systems and processes to support continuous improvement.
• Manage office inventory and ensure adequate stock levels.
• Collaborate with site administration teams on planned and ad hoc projects.
• Support onboarding activities for new employees in partnership with Human Resources.
• Provide contractor administration support across site.
• Coordinate and liaise with contractors and external service providers.
• Manage management calendars and scheduling requirements.
• Assist with site functions, events and team activities.

Skills

Microsoft Office

Customer service

Stakeholder engagement

Organisational skills

Attention to detail

Tools

SAP

Job description

Glencore Port Operations in Townsville, Queensland, is seeking an Administration Assistant to support the Logistics Department with day-to-day tasks in a residential Townsville role. The position runs Monday to Friday, offering a collaborative team environment and opportunities for process improvement.

You will manage administrative activities, coordinate visitor access, invoicing and contractor administration while partnering with Human Resources and site teams to ensure smooth operations.