ADMINISTRATOR - PORT OPERATIONS

XPS Materials Group; Townsville City; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance discounts

Salary sacrifice options

Leadership development programs

Career progression opportunities

Residential Townsville role stability

Job summary

Glencore Port Operations in Townsville, Queensland, is seeking an Administration Assistant to support the Logistics Department with day-to-day tasks in a residential Townsville role. The position runs Monday to Friday, offering a collaborative team environment and opportunities for process improvement.

You will manage administrative activities, coordinate visitor access, invoicing and contractor administration while partnering with Human Resources and site teams to ensure smooth operations.

Qualifications

• Previous administration experience in busy environments.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• SAP experience highly regarded.
• Current Australian Manual Driver's Licence.
• Strong communication and time-management skills.

Responsibilities

• Support AMSA document requirements and IMO regulatory compliance activities.
• Process and raise invoices accurately and efficiently.
• Coordinate visitor site access and site visit bookings.
• Develop and maintain administrative systems and processes to support continuous improvement.
• Manage office inventory and ensure adequate stock levels.
• Collaborate with site administration teams on planned and ad hoc projects.
• Support onboarding activities for new employees in partnership with Human Resources.
• Provide contractor administration support across site.
• Coordinate and liaise with contractors and external service providers.
• Manage management calendars and scheduling requirements.
• Assist with site functions, events and team activities.

Skills

Microsoft Office

Customer service

Stakeholder engagement

Organisational skills

Attention to detail

Tools

SAP

Job description

Administration Assistant – Port Operations

Port Operations
Townsville, Queensland, Australia
Ref. No. 35702

Glencore Port Operations

Join a workplace where your professionalism, initiative and commitment to delivering exceptional administrative support are truly valued. As a key member of the Port Operations team, you will have the opportunity to build strong relationships, support critical business activities and contribute to continuous improvement initiatives across the operation.

Glencore Port Operations plays a critical role in supporting the export logistics network of one of the world's largest diversified natural resource companies. We are committed to operational excellence, continuous improvement and creating an environment where our people can succeed and grow.

This residential Townsville-based role operates on a Monday to Friday roster and offers the opportunity to join a supportive and collaborative team.

Your Benefits

• Competitive remuneration package
• Access to Glencore Rewards including health insurance discounts, retail offers and salary sacrifice options
• Employee Referral, Recognition & Reward programs
• Leadership development programs and career progression opportunities
• Stability and lifestyle benefits of a residential Townsville role

About the Role

Reporting directly to the Superintendent Port Operations, the Administration Assistant will play an important role in supporting the efficient day-to-day activities of the Logistics Department. This position requires a highly organised and proactive individual who enjoys working in a fast-paced environment, managing competing priorities and delivering exceptional customer service to internal and external stakeholders.

You will provide a broad range of administrative support across the operation, coordinate logistics activities, maintain compliance documentation and contribute to process improvement initiatives that support the success of the business.

Key Responsibilities:

• Support AMSA document requirements and IMO regulatory compliance activities
• Process and raise invoices accurately and efficiently
• Coordinate visitor site access and site visit bookings
• Develop and maintain administrative systems and processes to support continuous improvement
• Manage office inventory and ensure adequate stock levels are maintained
• Collaborate with site administration teams on planned and ad hoc projects
• Support onboarding activities for new employees in partnership with Human Resources
• Provide contractor administration support across site
• Coordinate and liaise with contractors and external service providers
• Manage management calendars and scheduling requirements
• Assist with site functions, events and team activities

Required Experience

The ideal candidate will bring previous experience in an administration role within a busy operational, industrial or corporate environment. You will be recognised for your strong organisational skills, attention to detail and ability to manage multiple priorities while maintaining a high standard of work.

You will enjoy working collaboratively with a range of stakeholders and possess the initiative to identify opportunities for improvement while delivering exceptional administrative support.

Qualifications Required:

• Previous experience in an administration or administrative support role
• Proficiency in Microsoft Office applications including Outlook, Word and Excel
• SAP experience or exposure highly regarded
• Current Australian Manual Driver's Licence
• Strong customer service and stakeholder engagement skills
• Excellent organisational and time management capabilities
• Ability to prioritise competing tasks and meet deadlines
• Strong communication, problem-solving and attention to detail skills

At Glencore, our people are the foundation of our success, and we are committed to creating a workplace where our values guide everything we do. Safety is our first priority. We act with Integrity, take Responsibility, embrace Openness, pursue Simplicity and encourage Entrepreneurialism in everything we do.

Applications Close: Friday 23rd October 2026