Port Based Administrator - Sydney International Airport

dnata Airport Services; Sydney; On-site; AUD 34,000 - 44,000; Full time

Job summary

dnata Airport Services is seeking a Port Based Administrator to join the Sydney Airport team on a 6-month fixed-term contract. This all-round admin role covers office and finance processes, coordinating with internal and external stakeholders, and improving administrative operations across ground services.

The role requires solid experience in general administration, invoicing experience preferred, and strong MS Office skills.

Qualifications

• Experience in office/general administration.
• Invoicing experience (desirable).
• Strong attention to detail.
• Good organisational skills; multitask and meet deadlines.
• Proficiency with Microsoft Office.
• Problem-solving ability and confidentiality.

Responsibilities

• Provide daily updates on hours used versus forecast and review revenue.
• Produce timely reports on labour utilisation across the port.
• Review Payroll exceptions report.
• Provide office admin support (uniforms, stationery) with receipts.
• Assist with billing, invoice processing and GL code adherence.
• Handle queries professionally or escalate as needed.
• Data management and report production.
• Perform other duties as required.

Skills

Office administration

Invoicing experience

Attention to detail

Microsoft Office

Communication skills

Job description

Port Based Administrator - Sydney International Airport

dnata Airport Services – Sydney Airport NSW

There is nothing quite like the buzz of the Airport and as a leading ground handling business dnata operates across all major airports in Australia, so we get to feel the buzz every day. Providing services to our customers for Ramp, Baggage, Cargo and Passenger Services. We operate 24/7 rain, hail and shine and we love it!

We have an opportunity for an all-rounder admin superstar to join our Sydney Airport team and elevate our administrative operations. In this fast-paced role, as our Port Based Administrator, you’ll manage a wide range of office and finance processes, liaise with internal and external stakeholders, and resolve day-to-day admin matters across ground services —bringing structure, efficiency and a continuous improvement mindset to everything you do.

Join dnata as a Port Based Administrator to support our team on a 6-month fixed-term contract.

Some of your duties will include:

• Provide daily updates on the actual hours used versus forecast, while reviewing revenue generated and ‘clock in’ hours
• Provide timely reports compiled from various sources to ensure management are kept fully informed of the labour utilisation across the respective port
• Reviewing the Payroll exceptions report
• Perform office administrative support such as uniforms and ordering stationery (ensuring receipts are available for all purchases)
• Perform general finance support such as billing, invoice processing adhering to company GL codes and authority matrix, purchase orders etc
• Ensure queries are dealt with in a professional and effective manner through either personally handling them or delegating to the appropriate channel, ensuring that they are resolved.
• Data management functions including paper and electronic records management, producing reports, compiling information etc
• Any other duties as required by the business

To be successful, you will need:

• Demonstrated experience in office / general administration
• Previous invoicing / processing of invoices experience (desired)
• Strong attention to detail
• Sound organisational skills and experience in undertaking and completing several tasks concurrently, and meeting deadlines
• Strong computer acumen with sound knowledge of Microsoft Office suite
• Proven problem-solving ability
• Ability to multitask and think on your feet
• Sound interpersonal and communication skills, both oral and written
• Ability to maintain strict confidentiality with sensitive information

dnata is a leading global air services provider delivering safe, efficient and seamless ground handling services across Australia, including passenger services, ramp and baggage handling, and cargo operations across major airports nationwide. We support some of the world’s largest airlines, combining safety, efficiency, and teamwork to keep aircraft, freight, and passengers moving seamlessly.

Please note: Due to the high volume of applications received, only shortlisted candidates will be contacted. If you have not heard from us within two weeks of submitting your application, please consider your application unsuccessful on this occasion.