Point of Sale & Purchasing Coordinator

Brisbane Entertainment Centre; Brisbane; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Free onsite parking

Free meals on Event nights

Job summary

Brisbane Entertainment Centre is seeking a motivated Point of Sale & Purchasing Coordinator to join our Finance Team. You will oversee the SwiftPOS system, coordinate purchases for Catering, and ensure accurate stock and cash reconciliation during major events.

We value detail-oriented, tech-savvy professionals who can work weekends and late shifts to support live events. Experience with EFTPOS devices and inventory systems is highly regarded.

Qualifications

• Experience with POS, EFTPOS, inventory and purchasing platforms.
• Strong numeracy, data entry and reconciliation skills.
• Comfortable with weekend/evening work and high tempo events.
• Ability to set up POS equipment and related IT connections.

Responsibilities

• Administer and maintain the SwiftPOS POS system.
• Provide troubleshooting and support to Merchandise and Catering.
• Coordinate and reconcile food/beverage inventory data and monthly stocktakes.
• Perform purchasing and accounts duties for Catering, including PO processing.
• Set up, relocate and maintain POS equipment for events.
• Roster a small casual team to support event POS operations.
• Respond to POS/EFTPOS issues during events to minimise disruption.
• Coordinate cash floats and end-of-month cash reconciliation.
• Prepare post-event reporting and reconciliation activities.

Skills

POS administration

Numerical mindset

Attention to detail

Autonomous working

Team collaboration

Problem solving

Communication skills

Organisational skills

Tech-savvy

Tools

SwiftPOS

EFTPOS systems

Cooking the Books

Job description

Brisbane Entertainment Centre – Boondall QLD

Legends Global teams across the world are innate problem solvers and people who thrive on the excitement of developing events that create opportunity and connection. We are meticulous planners, innovative thinkers, relationship specialists and acutely experienced business leaders who love what they do.

AtLegends Global, we love events, it's what we do. It's a part of our DNA and what drives us.

We are currently seeking a motivated, service-focused, organised and physically fit individual to join our Finance Team as a Point of Sale & Purchasing Coordinator.

Reporting to the Financial Controller, this diverse role combines finance administration with event, hospitality and technology-focused responsibilities, supporting the successful delivery of events at the Brisbane Entertainment Centre.

This is an excellent opportunity for someone who enjoys a hands-on role, thrives in a fast-paced event environment and has a natural aptitude for systems, technology, problem-solving and administration.

Key responsibilities include:

• Administration and maintenance of the Centre's Point of Sale (POS) system SwiftPOS.
• Providing support, troubleshooting and problem-solving assistance to the Merchandise and Catering Departments.
• Coordinate the accurate processing and reconciliation of food and beverage inventory data within Cooking the Books, including the planning and execution of monthly stocktakes.
• Performing purchasing and accounts administration duties for the Catering Department, including purchase order processing and invoice data entry.
• Physically set up, relocate, troubleshoot and maintain all POS equipment, including registers and EFTPOS terminals, to support the successful delivery of events across the venue.
• Coordinating and rostering a small casual team to support event-related POS operations.
• Responding to and resolving POS and EFTPOS issues during events to minimise operational disruption and maximise customer service outcomes.
• Treasury responsibilities coordinating small cash floats and completing End of Month cash reconciliation.
• Managing staff training and completing a range of post-event reporting and reconciliation activities.

As this role supports live events, flexibility is essential. The successful candidate will be required to work a variety of hours, including weekends, evenings, late nights,public holidays and extended shifts during major events to meet the operational needs of our events and guests.

ABOUT YOU

Everyday our people are responsible for delivering extraordinary experiences for every guest who walks through our doors.

You will have a shared values and people-centric mind set and genuinely want to make a difference. That's what makes you stand out from the crowd and why we want to meet with you.

You will be :

• A collaborative team player who builds positive and effective working relationships with internal and external stakeholders.
• Comfortable taking ownership of your role and working autonomously in a fast-paced environment.
• Tech-savvy, with confidence using a range of systems and software applications.
• Highly detail-oriented, with a strong focus on accuracy and quality.
• A proactive problem solver who can think on your feet and adapt to changing priorities.
• Calm and resilient under pressure, with the ability to remain focused in a dynamic event environment.
• Numerically minded, with experience in spreadsheets, reconciliations, reporting and data analysis.
• An effective communicator with strong administration, written and verbal communication skills.
• Exceptionally organised, with proven time management skills and the ability to independently prepare for upcoming events.
• Responsible for the preparation, management and reconciliation of daily and event-related cash floats.
• Demonstrating initiative and sound judgement when responding to a variety of operational challenges.
• Experienced in administration systems such as Point of Sale (POS), EFTPOS, inventory and purchasing platforms, with exposure to systems such as SwiftPOS highly regarded.
• Highly proficient in the Microsoft Office Suite, particularly Outlook, Excel and Word.
• Physically capable of setting up Point of Sale equipment, including moving equipment and connecting network cabling for events.
• Committed to maintaining high standards of Work Health and Safety.
• Bringing experience with SwiftPOS, EFTPOS systems and Cooking the Books is highly desirable.
• Ideally experienced in a pub, club, hospitality, venue or events environment.

Why Join Us?

• Work at one of Australia's leading entertainment venues.
• Be part of a passionate and collaborative leadership team.
• Lead the technical delivery of world class concerts, sporting events and major live entertainment experiences.
• Opportunity to influence venue operations, innovation and future growth.
• Dynamic and exciting workplace where no two days are the same.
• Free onsite parking
• Free meals on Event nights.

*The successful candidate will be required to complete a Current National Police Check.

ABOUT THE VENUE

Built by the Brisbane City Council as a world class multipurpose facility, the Brisbane Entertainment Centre formed part of Brisbane's bid for the 1992 Olympic Games. The Centre has been operated since its inception by Legends Global (formerly ASM Global and AEG Ogden Brisbane Pty Ltd). Ownership was transferred to Stadiums Queensland (formerly Major Sports Facilities Authority) from 1 July 2002.

The Brisbane Entertainment Centre has hosted a diverse range of events including Monster Trucks, Supercross, Circuses, Bull Riding, Concerts, Conventions, School Speech Nights, Ice Spectaculars, Wrestling and Boxing.

Primarily recognised as a venue to host concerts, family shows and sporting events, the Brisbane Entertainment Centre also specialises in staging corporate events in particular conferences, seminars, product launches and gala banquets.

ABOUT LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands.We deliver a fully integrated solution of premium services, including feasibility and consulting, owner's rep, sales, partnerships, venue management, hospitality, merchandise, and content and booking. Our white-label approach ensures our partners remain front and centre while we harness the power of our global network - including over 450 venues, 20,000 events, and 165 million guests annually - to enhance their business and guest experience.

In the Asia Pacific & Middle East region, Legends Global is honoured that the worlds most esteemed brands and venues across the sports, entertainment, attractions, conventions and leisure industries trust us to achieve their vision, maximise their business and enhance the experience of fans and guests. Locally we support venues including Coca Cola Arena (Dubai), Brisbane Convention & Exhibition Centre, Afterpay Arena (Sydney), ICC Sydney, Te Pae Christchurch Convention Centre (NZ) and Kai Tak Sports Park in Hong Kong.

If you're passionate about forging win-win partnerships, crafting unforgettable guest experiences, and leading innovative venue and event operations, we'd love to meet you.

Grow an exciting career at Legends Global - backed by a supportive, inclusive culture, an unmatched network of resources and benefits, and inspiring team members united in helping each other succeed every step of the way.

Feel like a place where you'd thrive? Join us in our persistent mission of living up to The Legends Global Way.

To learn more, visit us at www.LegendsGlobal.com and follow us @LegendsGlobal on Instagram, X, and LinkedIn.

Working in the venue and event industry means supporting the delivery of events across our event calendar. This means that weekend, evening, late nightsand public holiday work will be required.

We have lodged this role on our own site as we are managing this project directly.