PO / Product Data Officer

Benmax Pty; Canberra; On-site; AUD 70,000 - 90,000; Full time

Job summary

Benmax Pty is expanding its procurement function and creating a dedicated PO / Product Data Officer role. You will own end-to-end purchase order administration and ensure item and product data accuracy within the ERP, working with Buyers, Finance, Receiving and Engineering to uphold master data standards.

You will administer orders, maintain item data, support three-way matching with finance, and generate routine reports to keep data current and reliable across the procurement workflow.

Qualifications

• Experience in purchasing administration or a similar transactional role.
• Experience maintaining accurate data within an ERP or business system.
• Demonstrated accuracy and follow-through with high-volume transactions.
• Strong technology skills, including ERP transaction processing.
• Methodical and organised approach under pressure.
• Clear written communication skills.
• Experience in a manufacturing, engineering or BOM-driven environment.
• Experience supporting three-way matching with finance.
• Experience documenting administrative procedures.

Responsibilities

• Administer purchase orders from start to finish, including creating orders from requisitions and recording acknowledgements.
• Follow up overdue acknowledgements to ensure reliable delivery dates.
• Maintain item master data such as part numbers, descriptions, pricing, lead times and UoM.
• Process item and BOM updates from engineering changes per change control.
• Support three-way match by resolving PO, receipt and invoice discrepancies.
• Ensure purchasing transactions post correctly to the inventory ledger.
• Prepare routine purchasing reports like open orders and price variances.
• Document purchase order administration procedures as established.

Skills

Purchasing administration

Data accuracy

ERP transaction processing

High-volume transactions

Written communication

Organised

Three-way matching

Documentation of procedures

BOM-driven environment

Education

Business administration or supply chain qualification

Tools

ERP system

Job description

As Benmax increases production, the volume of purchase orders, acknowledgements, receipts and item data across our procurement function is growing rapidly. We have created a new position to take ownership of this transactional work and ensure the accuracy of the data our buyers, planners and inventory team depend on.

About the role

Reporting to the Head of Procurement, the PO / Product Data Officer is responsible for end-to-end purchase order administration and the accuracy of item and product data within our ERP. You will work closely with the Buyer, finance, receiving and engineering teams, operating within the master data standards and change control processes established by the business.

Key responsibilities

• Administer purchase orders from start to finish, including raising orders from approved requisitions, issuing orders, recording acknowledgements, maintaining confirmed dates and closing out
• Follow up overdue acknowledgements and confirmations to ensure buyers and planners have reliable delivery dates
• Maintain item master data, including part numbers, descriptions, suppliers, pricing, lead times and units of measure, in line with master data standards
• Process item and BOM updates arising from engineering changes, in accordance with the change control process
• Support the three-way match process by resolving purchase order, receipt and invoice discrepancies with finance and receiving
• Ensure purchasing transactions post correctly to the inventory ledger
• Prepare routine purchasing reports, including open orders, overdue confirmations and price variances
• Document purchase order administration procedures as they are established

Skills and experience

• Experience in purchasing administration, order processing or a similar transactional role
• Experience maintaining accurate data within an ERP or business system
• Demonstrated accuracy and follow-through when managing a high volume of transactions
• Well-developed technology skills, including ERP transaction processing
• A methodical and organised approach, with the ability to keep work current under pressure
• Clear and professional written communication skills
• Experience in a manufacturing, engineering or BOM-driven environment
• Experience supporting three-way matching with finance
• Experience documenting administrative procedures
• Qualifications in business administration, supply chain or a related discipline