PMO Lead

Australian Securities Exchange; Sydney; Hybrid; AUD 150,000 - 190,000; Full time

Job summary

Australian Securities Exchange in Sydney is seeking a senior PMO leader to drive governance, delivery metrics, and strategic oversight for large IT/program initiatives. You will lead planning, reporting, and process improvements in a collaborative, diverse environment.

You will manage RAID, finance, scheduling, and resources, with hybrid working options and a focus on leadership, accountability, and outcomes across projects.

Qualifications

• Minimum 7+ years leading a PMO function.
• Experience in PMO reporting to executives/steering groups.
• Extensive background in RAID, finance, scheduling, resource, and change management.
• Strong understanding of Governance and Reporting in large IT/business programs.
• Experience delivering Executive Steering Group reporting for internal and external audiences.
• Familiarity with Waterfall, Agile and hybrid project frameworks and governance.

Responsibilities

• Lead PMO activities and contribute to a collaborative team environment.
• Oversee development and quality review of Terms of Reference for governance forums.
• Direct day-to-day project leadership, planning, and milestones.
• Ensure PMO strategy, services, and deliverables are implemented effectively.
• Maintain RAID log, dependencies, and change control.
• Foster cohesion within PMO and motivate high quality work.
• Provide regular status reports to stakeholders at all levels.
• Support financial trackers and reporting with Finance partners.
• Coordinate reporting and documentation storage for easy access.
• Lead interviews and input on performance evaluations for team.
• Actively participate in the PM Community of Practice.

Skills

PMO leadership

Executive reporting

RAID management

Finance tracking

Schedule management

Resource management

Change governance

Waterfall/Agile hybrid

MS Word

Visio

Excel

Project (MS Project)

PowerPoint

JIRA

Confluence

Education

Tertiary education or relevant industry certification

Tools

JIRA

Confluence

MS Visio

MS Excel

MS Project

PowerPoint

Job description

Australian Securities Exchange – Sydney NSW

ASX: Powering Australia's financial markets

Why join the ASX?

When you join ASX, you're joining a company with a strong purpose - to power a stronger economic future by enabling a fair and dynamic marketplace for all.

In your new role, you'll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.

www.asx.com.au/about/careers/a-great-place-to-work

We are more than a securities exchange!

The ASX team brings together talented people from a diverse range of disciplines.

We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We're proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we're committed to a fair and inclusive workplace where everyone can thrive.

Your responsibilities

How we do things at ASX is just as important as what we do. This means, if you're a people leader, you will be responsible for both the core duties outlined below, and providing leadership to your team to ensure we foster a collaborative, inclusive team environment, where people feel empowered, accountable, and deeply connected (as outlined in our Leadership Principles).

• You are a practitioner/team member of the Project Management Capability Community of Practice (CoP).
• Development and quality review of all Terms of Reference (ToRs) for Project Governance Forums, ensuring effectiveness.
• Day-to-day lead of the Project, lead project planning and milestone management.
• Ensure the successful implementation of the PMO's strategy, responsibilities, services and deliverables.
• Ensure the RAID Log is maintained and up to date and dependencies are managed and accurately maintained.
• Build cohesion within the PMO team and motivate them to produce quality work.
• Prepare regular status reporting to all levels of the project and organisation.
• Ensure the effective implementation of the change control process.
• Ability to execute root cause analysis on issues encountered during project delivery and devise course correction and 'get to green' plans.
• Work with the Finance Business Partner to support in the production of financial trackers and reporting.
• Production and compilation of required reporting, ensures information and documentation is securely stored and is easily accessible by users.
• Leads interviewing and hiring process in assigned areas and provides direct input into performance evaluations.
• Being an active member of the PM Community of Practice (CoP).

Your experience and qualifications

Must have

• Minimum +7 years of leading a PMO function.
• Experience in PMO including Executive/ Project Steering Group reporting, RAID management, Finance management, Schedule management, Resource management and Change (Scope) management.
• Extensive experience as an analyst working in high profile / high p ressure PMOs for multiple large IT/Business Projects and Programs.
• A detailed understanding of Project Management methodologies and practices, with a strong focus on Project Governance and Reporting.
• Produced Executive Steering Group reporting on program status and financials for internal & external audiences.
• Gained a good understanding of Waterfall, Agile and hybrid Project Management Frameworks and governance practices through the support of medium to large size. projects/programs or professional accreditations and training
• Advanced user of relevant computer software programs to generate data, reports, charts and presentations (especially MS Word, Visio, Excel, Project, PowerPoint). Intermediate to advance user of JIRA and Confluence.

Nice to have

• Tertiary education or other relevant industry certification.
• Experience of 'lean' management.
• Be comfortable working within a matrix structure.
• Worked on Agile, Lean and Waterfall projects.
• Experience using PPM tool i.e., ServiceNow

If you need any adjustments during the application or interview process to help you present your best self, please let us know at *******@asx.com.au.

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.

We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.

To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.