Program Coordinator, JIRA, 12 MFTC

asx; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

ASX is recruiting for a PMO Analyst to join our Project Management Capability Community of Practice, delivering governance, budgeting and reporting across medium to large initiatives. You will support procurement, financial forecasting and governance activities while working within a matrix organisation.

Strong knowledge of Waterfall, Agile and hybrid PM frameworks, plus experience with JIRA/Confluence and ServiceNow, will help you thrive in this role; excellent communication and stakeholder

Qualifications

• Minimum 3 years Project/Program Office or PMO Analyst experience in financial services.
• Procurement and financial forecasting administration on medium to large projects.
• Experience using JIRA for RAID and plan management.
• Understanding of Waterfall, Agile and hybrid project management frameworks.
• Advanced MS Word, Visio, Excel, Project, PowerPoint; Jira/Confluence know-how.
• Strong organisational skills with ability to prioritise and meet deadlines.
• Good communication and stakeholder collaboration abilities.
• Tertiary education or relevant industry certification.
• Comfort working in a matrix structure.
• Hands-on PM/ Scrum Mastery on small to medium projects.
• Experience using ServiceNow (PPM).

Responsibilities

• Manage and support project/program reporting and governance cycle.
• Carry out activities for project/program quality, budgeting, resource management and reporting.
• Create and distribute project/program meeting materials; coordinate meetings and minutes.
• Deliver procurement, financial forecasting and resourcing administrative duties.
• Ensure adoption of Project Management framework, processes, templates and tools.
• Active member of the PM Community of Practice.

Skills

PMO Analyst

Procurement admin

Forecasting

Communication

Stakeholder mgmt

Agile/Waterfall

MS Office suite

MS Excel

MS Visio

MS Project

PowerPoint

Confluence

ServiceNow

Scrum basics

Team collaboration

Matrix environment

Education

Tertiary education

Tools

JIRA

Confluence

ServiceNow

MS Visio

MS Project

MS Word

Excel

PowerPoint

Job description

ASX: Powering Australia's financial markets

Why join the ASX?

When you join ASX, you're joining a company with a strong purpose - to power a stronger economic future by enabling a fair and dynamic marketplace for all.

In your new role, you'll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.

We are more than a securities exchange!

The ASX team brings together talented people from a diverse range of disciplines.

We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We're proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we're committed to a fair and inclusive workplace where everyone can thrive.

How we do things at ASX is just as important as what we do. This means, if you're a people leader, you will be responsible for both the core duties outlined below, and providing leadership to your team to ensure we foster a collaborative, inclusive team environment, where people feel empowered, accountable, and deeply connected (as outlined in our Leadership Principles).

You are a practitioner/team member of the Project Management Capability Community of Practice (CoP).

• Manage and support the project/program reporting and governance cycle.
• Carry out activities as required for project/program ensuring quality on project artefacts, administration of project budget, resource management and reporting.
• Provide support with the creation and distribution of project/program meeting materials, meeting co-ordination and preparation of meeting minutes.
• Delivering procurement, financial forecasting and resourcing administrative duties.
• Ensure adoption and adherence of the Project Management framework, processes, templates and tools.
• Being an active member of the PM Community of Practice (CoP)

Your experience and qualifications

Must have:

• Minimum 3 years Project/Program Office or PMO Analyst experience within a financial services industry, medium to large organisation
• Strong experience in delivering procurement and financial forecasting administrative duties obtained through involvement in medium to large-size projects/programs.
• Experience using JIRA for RAID and plan management.
• Gained a good understanding of Waterfall, Agile and hybrid Project Management Frameworks and governance practices through the support of medium to large-size projects/programs or professional accreditations and training.
• Advanced user of relevant computer software programs to generate data, reports, charts and presentations (especially MS Word, Visio, Excel, Project, PowerPoint). Intermediate to advance user of JIRA and Confluence.
• Proven organisational skills including the ability to determine priorities and meet deadlines while effectively balancing competing demands.
• Good communication, and organisational skills. Able to collaborate with stakeholders
• Tertiary education or other relevant industry certification.
• Be comfortable working within a matrix structure.
• Hands on Project Management and / or Scrum Mastery of small to medium projects.
• Experience using PPM tool i.e., ServiceNow

We make hiring decisions based on your skills, capabilities and experience, and how you'll help us to live our values. We encourage you to apply even if you don't meet all the criteria of this role.

If you need any adjustments during the application or interview process to help you present your best self, please let us know at [e-mail].

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.

We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.

To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.