PMO Coordinator

Kinetic; Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Kinetic is seeking a PMO Coordinator to support governance, reporting and administrative activity across our multi-year Our Tools program in Melbourne. You will work closely with Project Managers, stakeholders and vendors to ensure project information is accurate and up-to-date.

The role focuses on coordinating PMO processes, maintaining templates, status dashboards and governance forums, while promoting consistent project management practices across the organisation.

Qualifications

• Demonstrated experience in a PMO Coordinator, Project Coordinator, Project Administrator or similar role.
• Strong understanding of and hands on experience working with JIRA and Confluence.
• Understanding of project management methodologies and governance frameworks.
• Strong organisational, planning and administration skills.
• Experience preparing reports, dashboards and project documentation.
• Ability to manage multiple priorities and deadlines.
• Advanced Microsoft Office skills, particularly Excel, PowerPoint and Teams.
• Experience coordinating training, workshops or stakeholder engagement activities is highly regarded.
• Strong communication and stakeholder management skills.

Responsibilities

• Coordinate PMO processes, templates, standards and governance activities.
• Support project managers with the administration of project documentation, schedules and reporting.
• Maintain PMO tools, registers, project plans, RAID logs and project documentation repositories.
• Assist in preparing project status reports, dashboards and portfolio updates.
• Coordinate governance forums, steering committee meetings and project reviews, including agendas, minutes and action tracking.
• Monitor project compliance with established PMO standards and processes.
• Assist with portfolio reporting and project performance tracking.
• Support resource planning, project intake and demand management activities.
• Track project milestones, dependencies, risks and issues, escalating concerns where appropriate.
• Provide coordination support across multiple projects and workstreams.
• Support the collection and analysis of project delivery metrics.
• Coordinate PMO and project management training programs and workshops.
• Maintain training records, learning materials and capability development resources.
• Support onboarding of new project team members to PMO methodologies and tools.
• Promote the adoption of project management best practices across project teams.
• Identify opportunities to improve PMO processes, reporting and governance practices.
• Support the implementation of process enhancements and lessons learned activities.
• Assist in maintaining documentation, templates and knowledge repositories.

Skills

PMO coordination

JIRA

Confluence

Governance

Stakeholder management

Excel

Tools

JIRA

Confluence

Job description

• Supporting across a range of high-profile integration projects
• True flexibility and hybrid ways of working

PMO Coordinator | Melbourne

• Initial 12 Month Max-Term contract
• Supporting across a range of high-profile integration projects
• True flexibility and hybrid ways of working

About The Role

We are well underway with a multi-year and discipline program of work to uplift our existing core systems across Australia and New Zealand over the next few years (the 'Our Tools' program).

Our Tools will impact the whole business in some way from executive leaders through to our drivers and frontline teams. The program will improve how Kinetic manage finance, procurement, people info, payroll, legal, the maintenance of our buses, service delivery and safety.

The PMO Coordinator provides operational and administrative support to the PMO function, ensuring project governance processes, reporting, documentation, and project delivery activities are coordinated effectively. The role works closely with Project Managers, business stakeholders and vendors to maintain project information, support reporting and governance activities, coordinate PMO training and capability initiatives, and promote consistent project management practices across the organisation.

What You Will Do

PMO Coordination & Governance

• Coordinate PMO processes, templates, standards and governance activities.
• Support project managers with the administration of project documentation, schedules and reporting.
• Maintain PMO tools, registers, project plans, RAID logs and project documentation repositories.
• Assist in preparing project status reports, dashboards and portfolio updates.
• Coordinate governance forums, steering committee meetings and project reviews, including agendas, minutes and action tracking.
• Monitor project compliance with established PMO standards and processes.

Portfolio & Project Support

• Assist with portfolio reporting and project performance tracking.
• Support resource planning, project intake and demand management activities.
• Track project milestones, dependencies, risks and issues, escalating concerns where appropriate.
• Provide coordination support across multiple projects and workstreams.
• Support the collection and analysis of project delivery metrics.

Training & Capability Development

• Coordinate PMO and project management training programs and workshops.
• Maintain training records, learning materials and capability development resources.
• Support onboarding of new project team members to PMO methodologies and tools.
• Promote the adoption of project management best practices across project teams.

Continuous Improvement

• Identify opportunities to improve PMO processes, reporting and governance practices.
• Support the implementation of process enhancements and lessons learned activities.
• Assist in maintaining documentation, templates and knowledge repositories.

What You Will Need

• Demonstrated experience in a PMO Coordinator, Project Coordinator, Project Administrator or similar role.
• Strong understanding of and hands on experience working with JIRA and Confluence
• Understanding of project management methodologies and governance frameworks.
• Strong organisational, planning and administration skills.
• Experience preparing reports, dashboards and project documentation.
• Ability to manage multiple priorities and deadlines.
• Advanced Microsoft Office skills, particularly Excel, PowerPoint and Teams.
• Experience coordinating training, workshops or stakeholder engagement activities is highly regarded.
• Strong communication and stakeholder management skills.

About Us

At Kinetic, we don't just move people - we're creating the positive change our planet needs. As a leader in sustainable transport, we're committed to creating cleaner, safer, and greener environments for generations to come.

Our size and scale give our people real opportunities to learn, grow, and progress in their careers. Calm, positive and respectful team players thrive here. Our people embrace change and are encouraged to stretch their comfort zone while making a difference. We challenge each other to be our best.

We're driven by respect, diversity and genuine connection. From networking groups to community partnerships and volunteering, our camaraderie naturally brings people together. Our energy and dedication keep communities moving and our people growing.

Kinetic is proud to be an Equal Opportunity Employer and our people represent the community which we service. We invite all suitably qualified applicants to apply, including First Nations People, and people from diverse social, cultural and gender backgrounds.