Planning & Prioritisation Specialist

Transport for NSW; City of Parramatta; On-site; AUD 90,000 - 130,000; Full time

Job summary

Transport for NSW is seeking a seasoned Portfolio Management Office professional to oversee initiatives within a large, complex organisation. You will apply prioritization frameworks, validate assumptions and help sequence pipeline proposals that reflect capacity, schedule and budget constraints.

You will coordinate planning cycles, maintain the branch pipeline dataset, and prepare dashboards and governance packs for decision forums.

Qualifications

• Experience in a Portfolio Management Office within a large, complex organisation.
• Strong financial management skills.
• Advanced Microsoft Excel skills.
• Influential communicator who builds relationships with senior stakeholders.
• Knowledge of project delivery frameworks, governance, risk and assurance (Agile and Waterfall).
• Experience using AI-assisted tools across PMO activities.

Responsibilities

• Apply prioritization frameworks and criteria to assess initiatives and reflect capacity, schedule and budget constraints.
• Coordinate planning cycles and intake processes, ensuring inputs are complete and aligned with branch guidance.
• Maintain the branch pipeline dataset and prepare portfolio dashboards and governance packs.

Skills

Portfolio Management Office

Financial management

Advanced Microsoft Excel

Stakeholder communication

Agile & Waterfall methodologies

AI-assisted PMO tools

Tools

Microsoft Excel

Job description

You may have been part of some big projects before, but this work is legacy-building.

This is your opportunity to broaden your experience and perspectives, step out of the confines of a standard project role and expand your scope to work with an interconnected ecosystem of industry professionals.

In this role, you'll:

• Apply prioritization frameworks and criteria to assess initiatives, validate assumptions and contribute to sequenced pipeline proposals that reflect capacity, schedule and budget constraints.
• Coordinate planning cycles and intake processes (calendar, templates, guidance, submissions triage), ensuring inputs are complete, comparable and aligned with branch.
• Maintain the branch pipeline dataset (status, interdependencies, readiness, risks, milestones), ensuring a single source of truth and preparing portfolio dashboards and packs for governance forums.

For more information on this position and business unit, view the role description and information pack.

About you

• You bring experience in a Portfolio Management Office or Enterprise PMO within a large, complex organization, with strong financial management and advanced Microsoft Excel skills.
• You're an influential communicator who builds strong relationships with senior stakeholders and brings sound judgement, accuracy and attention to detail.
• You have strong knowledge of project delivery frameworks, governance, risk and assurance, including Agile and Waterfall methodologies.
• You bring experience using AI-assisted tools across project management and PMO activities to improve efficiency, insights, reporting and decision support.
• Professional certifications in project, program, portfolio management or accounting are desirable.

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers.

Flexible work optionsmay be available. Learn more viaFlexible work options and policy

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal People or Supporting People with Disability for more information or speak to your talent team member to arrange any adjustments to how you interact with us.