Planning and Scheduling Coordinator

Aviation Australia; City of Brisbane; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Health and Wellbeing program

Two days flexible leave per year

Employee Assistance Program

Corporate discount with private health

Salary sacrificing for superannuation

Novated car leases

Job summary

Aviation Australia is seeking a Planning and Scheduling Coordinator to manage the day-to-day scheduling and administration of practical training for the Qantas Engineering Academy. The role focuses on coordinating apprentice training schedules, facilities, instructors, equipment, and shared resources to support high-quality program delivery.

You will work closely with the Practical Training Manager and other stakeholders to maintain schedules, manage resources, and address conflicts while

Qualifications

• Minimum of 2 years’ experience in high-demand scheduling or project coordination.
• Experience with records and document management systems, especially scheduling.
• Proficient in Microsoft Office; advanced Excel for resource logistics planning.
• Experience in technology or digital delivery is advantageous.
• Excellent written and verbal communication; ability to manage multiple tasks and deadlines.
• Ability to interpret legislation and policies and apply them with discretion.
• Confidentiality and problem-solving skills.
• Willingness to undertake training.

Responsibilities

• Manage day-to-day scheduling and administration of practical training.
• Coordinate practical training schedules and resource allocations; resolve conflicts.
• Track student and cohort progress and deliver accurate reports for decision-making.
• Liaise with stakeholders and support high-quality program delivery.
• Ensure compliance with applicable policies and procedures.

Skills

Scheduling

Project coordination

Excel

Microsoft Office

Communication

Problem-solving

Tools

Scheduling software

Records management systems

Document management systems

Job description

We’re seeking a Planning and Scheduling Coordinator to manage the day-to-day scheduling and administration of practical training for the Qantas Engineering Academy (QEA). This role is essential to ensuring apprentice training schedules, facilities, instructors, equipment and shared training resources are coordinated effectively to support high-quality program delivery.

Working closely with the QEA Practical Training Manager, Planning and Scheduling Manager and other key stakeholders, you will coordinate and maintain practical training schedules, manage resource allocations and address scheduling conflicts. You will also track student and cohort progress, identify students who may be at risk and deliver accurate reports to support operational and executive decision-making.

If you have experience in scheduling or project coordination within a high-demand environment, combined with strong organisational, communication and problem-solving skills, we’d love to hear from you. Experience in the education, aviation, technology or digital delivery sectors will be highly regarded.

Is this role for you?

Our ideal candidate will have the following:

Minimum of 2 years’ experience in a high demand schedulingor project coordinationrole(essential),with prior exposure to the education or aviationsectorsconsideredhighlydesirable.

Experience utilising records and document management systems, particularly scheduling focused.

Demonstratedproficiencyin Microsoft Office programs, including advancedexpertisein Excel for resourcelogisticsplanning and scheduling.

Experience within technology or digital delivery environment isadvantageous.

Excellent communication skills (both written and verbal) and the ability to manage multiple tasks,prioritise effectively, andmeet agreed deadlines.

Ability to interpret and apply legislation, regulations, policies and procedures and exercise judgement or seek managementassistancein the interpretation of same.

Well-developed problem-solving skills.

Demonstrated ability to deal with sensitive issues andmaintainconfidentiality.

Preparedness to undertake training asrequired.

What we can offer you:

A diverse and rewarding position where you will offer key support to our students, staff and stakeholders.

An environment that supports a high performance, supportive and inclusive culture.

A Health and Wellbeing program including access to two days flexible leave per year and access to our Employee Assistance Program to support you and your family.

Corporate discount with a private health fund.

Salary sacrificing for superannuation and novated car leases.

Working at Aviation Australia:

Aviation Australia was established by the Queensland Government as a training organisation in 2001 to support the growth and development of the aerospace industries. During the last 25 years, the company has delivered training both nationally and internationally to many thousands of aviation professionals worldwide. As a world class organisation, the training outcomes delivered by Aviation Australia are recognised by the Australian Skills Training Authority along with national and international airworthiness regulators.

At Aviation Australia we strive to live by our values Safety at the heart of everything we do, working together, being accountable, acting innovatively, and delivering on our customer's needs. Our workplace offers a genuinely flexible working environment where we recognise the value of an inclusive and diverse workplace. Our people are empowered to strive for excellence and succeed. We encourage applications from Aboriginal and Torres Strait Islander people as well as women, people with a disability and people from culturally diverse backgrounds. If you identify with any of these groups and need assistance with your application, please contact the People and Culture team via e-mail **@aviationaustralia.aero and one of our team members will contact you to assist.

Please refer to the full job description available under 'Join the Team' on Aviation Australia's website for further information about the role, duties and selection criteria.

Only applications from candidates with the legal right to work in Australia will be considered.

Candidates must have current Australian work authorisation at the time of application.

Aviation Australia partner with Qantas for the Qantas Engineering Academy. If you are currently working or previously worked for Qantas, part of our recruitment process is to confirm your leaver status. By submitting your application, you agree that AA may contact Qantas for your leaver status if applicable.