Pharmacy Administration Officer

Western Sydney Local Health District; Sydney; On-site; AUD 82,000 - 84,000; Full time

Benefits offered by this job

Staff parking

Job summary

Western Sydney Local Health District’s Pharmacy Department at Blacktown and Mount Druitt Hospitals is seeking a Pharmacy Administration Officer to support day-to-day operations, workforce systems and procurement. You will be the key contact for the department, ensuring accurate records and high-quality admin support.

Join a collaborative team delivering safe, efficient pharmacy services and contribute to quality improvement through rostering, invoicing and customer service.

Qualifications

• Demonstrated experience in advanced workforce and office administration, including payroll processing, leave management, records management, procurement, invoicing and maintaining administrative databases and spreadsheets.
• Excellent organisational and time management skills, with the ability to prioritise competing demands, meet deadlines and maintain a high level of accuracy.
• Proven ability to exercise initiative, sound judgement and problem-solving skills, particularly when managing confidential information and changing priorities.
• Demonstrated ability to work collaboratively and provide customer-focused service with staff, managers and external stakeholders.
• Demonstrated proficiency in Microsoft Office applications (Word, Excel, Outlook and PowerPoint) and experience using electronic information and workforce management systems to maintain accurate records and documentation.
• Demonstrated excellent communication skills including written and verbal, with experience producing high quality business correspondence.
• Understanding of NSW Health policies, systems and administrative processes, including records management and procurement.

Responsibilities

• Coordinate administration including records, correspondence, meetings, minutes, procurement and invoicing.
• Manage workforce administration including timesheets, HealthRoster, leave planners, ADO registers and recruitment support.
• Maintain accurate departmental records, databases and information systems.
• Provide professional customer service and liaise with staff, stakeholders and other hospital departments.
• Maintain pharmacy webpages and digital content while supporting quality improvement and efficient work practices.

Skills

Payroll processing

Leave management

Records management

Procurement

Invoicing

Microsoft Office

Data entry / record keeping

Communication skills

Tools

HealthRoster

HPRMCM

Workforce management systems

Job description

Support a vital hospital pharmacy service across two busy sites
Coordinate workforce, payroll, procurement and departmental operations
Join a collaborative team making a difference to patient care every day

Manage pharmacy administration, workforce systems and operational support across Blacktown and Mount Druitt Hospitals.

Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 5
Remuneration: $82,337.78 - $84,205.25 per annum
Hours Per Week: 38
Location: Blacktown & Mt Druitt Hospital

Where you'll be working

Join the Pharmacy Department at Blacktown and Mount Druitt Hospitals, supporting a dedicated team that plays an essential role in delivering safe, efficient and responsive pharmacy services across Western Sydney. This is an opportunity to bring your administrative expertise to a dynamic healthcare environment where accuracy, organisation and customer service directly contribute to quality patient care.

• Work across two hospital sites within a diverse and fast-paced healthcare environment.
• Support pharmacy staff with workforce, payroll, rostering and leave administration.
• Collaborate with pharmacists, healthcare professionals, corporate teams and external stakeholders.
• Contribute to quality improvement and streamlined administrative processes.
• Be part of a team that values collaboration, professionalism and responsive service.

What you'll be doing

As the Pharmacy Administration Officer, you will be a key point of contact for the department, ensuring day-to-day administrative and operational activities run smoothly. You will use your strong organisational skills, attention to detail and initiative to coordinate multiple priorities and provide high-quality support to the Pharmacy team.

• Coordinate administration including records, correspondence, meetings, minutes, procurement and invoicing.
• Manage workforce administration including timesheets, HealthRoster, leave planners, ADO registers and recruitment support.
• Maintain accurate departmental records, databases, HPRMCM and information systems.
• Provide professional customer service and liaise with staff, stakeholders and other hospital departments.
• Maintain pharmacy webpages and digital content while supporting quality improvement and efficient work practices.

1. Demonstrated experience in advanced workforce and office administration, including payroll processing, leave management, records management, procurement, invoicing and maintaining administrative databases and spreadsheets.
2. Excellent organisational and time management skills, with the ability to prioritise competing demands, meet deadlines and maintain a high level of accuracy and attention to detail.
3. Proven ability to exercise initiative, sound judgement and problem-solving skills, particularly when managing confidential information, resolving administrative issues and responding to changing priorities.
4. Demonstrated ability to work collaboratively and provide customer-focused service, establishing effective working relationships with staff, managers and external stakeholders
5. Demonstrated proficiency in Microsoft Office applications (Word, Excel, Outlook and PowerPoint) and experience using electronic information and workforce management systems to maintain accurate records and documentation.
6. Demonstrated excellent communication skills including written and verbal skills with demonstrated experience producing a range of high quality business correspondence (agendas, minutes, reports and department correspondence).
7. Understanding of, or ability to rapidly acquire knowledge of, NSW Health policies, systems and administrative processes, including records management, procurement and workforce administration requirements.

Requisition ID: REQ685120
Applications Close:13 September 2026

Need more information?

• Find out more about applying for this position.
• Review the detailed Position Description for insights into role requirements and criteria.
• Explore the selection process, employment checks, outcomes and notifications.
• For inquiries about the role, contact Fatima Small at [e-mail]

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply.Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/.

Blacktown hospital car parking allocation model is changing. There is a managed waitlist for parking for new staff commencing at Blacktown Hospital. This does not apply to staff with a disability parking permit.

Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.