Pharmacy Administration Officer

Southern NSW Local Health District; Blacktown; On-site; AUD 82,000 - 84,000; Full time

Job summary

Southern NSW Local Health District is seeking an Administration Officer at a Level 5 to support two hospital sites in Blacktown and Mount Druitt. The role focuses on payroll, workforce coordination and general administration to sustain efficient pharmacy services.

You will work across Blacktown and Mount Druitt Hospitals, contributing to high-quality patient care by maintaining records, coordinating meetings and supporting onboarding and procurement.

Qualifications

• Experience in advanced workforce and office administration.
• Payroll processing and leave management experience.
• Strong records management and procurement skills.
• Proficiency with Microsoft Office and information systems.
• Ability to maintain accurate records and documentation.

Responsibilities

• Coordinate administration including records, correspondence, meetings, minutes, procurement and invoicing.
• Manage workforce administration including timesheets, HealthRoster, leave planners, ADO registers and recruitment support.
• Maintain accurate departmental records, databases, HPRMCM and information systems.
• Provide professional customer service and liaise with staff, stakeholders and other hospital departments.
• Maintain pharmacy webpages and digital content while supporting quality improvement and efficient work practices.

Skills

Payroll processing

Leave management

Records management

Procurement

Invoicing

Office administration

Microsoft Office

Customer service

Communication

Tools

HealthRoster

Workforce management systems

HPRMCM

Job description

Support a vital hospital pharmacy service across two busy sites
Coordinate workforce, payroll, procurement and departmental operations
Join a collaborative team making a difference to patient care every day

Manage pharmacy administration, workforce systems and operational support across Blacktown and Mount Druitt Hospitals.

Job Details

• Employment Type: PermanentFull Time
• Position Classification: Administration Officer Level 5
• Remuneration: $82,337.78 - $84,205.25 per annum
• Hours Per Week: 38
• Location: Blacktown & Mt Druitt Hospital

Where you'll be working

Join the Pharmacy Department at Blacktown and Mount Druitt Hospitals, supporting a dedicated team that plays an essential role in delivering safe, efficient and responsive pharmacy services across Western Sydney. This is an opportunity to bring your administrative expertise to a dynamic healthcare environment where accuracy, organisation and customer service directly contribute to quality patient care.

Work across two hospital sites within a diverse and fast-paced healthcare environment.

Support pharmacy staff with workforce, payroll, rostering and leave administration.

Collaborate with pharmacists, healthcare professionals, corporate teams and external stakeholders.

Contribute to quality improvement and streamlined administrative processes.

Be part of a team that values collaboration, professionalism and responsive service.

What you'll be doing

• Coordinate administration including records, correspondence, meetings, minutes, procurement and invoicing.
• Manage workforce administration including timesheets, HealthRoster, leave planners, ADO registers and recruitment support.
• Maintain accurate departmental records, databases, HPRMCM and information systems.
• Provide professional customer service and liaise with staff, stakeholders and other hospital departments.
• Maintain pharmacy webpages and digital content while supporting quality improvement and efficient work practices.

Demonstrated experience in advanced workforce and office administration, including payroll processing, leave management, records management, procurement, invoicing and maintaining administrative databases and spreadsheets.

Excellent organisational and time management skills, with the ability to prioritise competing demands, meet deadlines and maintain a high level of accuracy and attention to detail.

Proven ability to exercise initiative, sound judgement and problem-solving skills, particularly when managing confidential information, resolving administrative issues and responding to changing priorities.

Demonstrated ability to work collaboratively and provide customer-focused service, establishing effective working relationships with staff, managers and external stakeholders

Demonstrated proficiency in Microsoft Office applications (Word, Excel, Outlook and PowerPoint) and experience using electronic information and workforce management systems to maintain accurate records and documentation.

Demonstrated excellent communication skills including written and verbal skills with demonstrated experience producing a range of high quality business correspondence (agendas, minutes, reports and department correspondence).

Understanding of, or ability to rapidly acquire knowledge of, NSW Health policies, systems and administrative processes, including records management, procurement and workforce administration requirements.

Requisition ID:

REQ685120

Applications Close:

13 September 2026

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply.Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/ .

Blacktown hospital car parking allocation model is changing. There is a managed waitlist for parking for new staff commencing at Blacktown Hospital. This does not apply to staff with a disability parking permit.

Please note:

To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.