Personal Assistant to Upper GI Surgeon

Private Advertiser; Adelaide; On-site; AUD 65,000 - 85,000; Full time

Job summary

Private Advertiser is seeking an experienced Medical Personal Assistant to support an Upper GI Surgeon in St Peters. The role offers full- or part-time hours (ideally 4–4.5 days per week) with high autonomy and a focus on delivering excellent patient care.

You will manage day-to-day administrative tasks, scheduling, and billing, while coordinating with patients, GPs, hospitals, and specialists to ensure smooth operations and confidential handling of records.

Qualifications

• Experience as medical PA or senior medical administrator.
• Strong organizational and prioritization skills.
• Proficiency with Gentu and Eclipse.

Responsibilities

• Provide direct PA support to the surgeon.
• Manage appointments and complex surgical schedules.
• Coordinate patient consultations, procedures, and follow-ups.
• Liaise with patients, GPs, hospitals, and specialists.
• Transcribe and dispatch medical correspondence and reports.
• Process patient billing and health fund claims via Eclipse.
• Maintain accurate and confidential patient records.

Skills

Medical PA experience

Organisational skills

Communication skills

Autonomy

Confidentiality

Tools

Gentu

Eclipse billing

Job description

We are a small and innovative Upper GI Surgery in St Peters. We foster a values-driven and supportive workplace where collaboration is key, empowering you to develop professionally and flourish. Join us to be part of our progressive and energetic healthcare team.

We are seeking an experienced Medical Personal Assistant to provide high-level administrative and operational support to an Upper GI Surgeon. Working directly with the specialist, you will take ownership of the day-to-day administrative functions of the practice, ensuring seamless patient coordination, efficient scheduling, and exceptional quality of care.

This full/part-time position (ideally four and a half days per week) offers high autonomy, variety, and the opportunity to become an integral member of a close-knit, dedicated specialist practice.

Key Responsibilities

• Providing direct PA support to the surgeon
• Managing appointments and complex surgical schedules
• Coordinating patient consultations, procedures, and follow-ups
• Liaising with patients, GPs, hospitals, and specialists
• Transcribing and dispatching medical correspondence and reports
• Processing patient billing and health fund claims via Eclipse
• Maintaining accurate and confidential patient records

About You

• Prior experience as a medical PA, specialist secretary, or senior medical administrator
• Demonstrated accuracy in medical transcription and correspondence
• Strong organizational skills and the ability to prioritize competing demands
• High proficiency with practice management software (Gentu preferred) and Eclipse billing
• Excellent communication skills and a compassionate, professional manner
• Ability to work autonomously and anticipate daily practice needs

Work Type & Application

Position: Full or Part-time (ideally 4 or 4.5 days per week).

Location: St Peters