Personal Assistant

IAG; Melbourne; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Boosted superannuation with 13%

5 myLeave days per year

Flexibility options with myFlex

Compassionate leave

Inclusive leave policies

Job summary

Join a leading insurance group as a Personal Assistant in Melbourne. This role supports three Executive Managers in a fast-paced environment, managing dynamic tasks such as diary coordination and stakeholder engagement. Enjoy hybrid working conditions and additional perks like boosted superannuation and flexibility options.

Qualifications

• High-level administrative support for Executive Managers.
• Strong prioritisation and stakeholder engagement skills.
• Proactive and self-motivated with excellent communication skills.

Responsibilities

• Manage multiple priorities and execute tasks efficiently.
• Handle diary and inbox management, coordinate meetings.
• Arrange travel and process expenses.

Skills

Organisational skills

Adaptability

Detail-oriented

Communication

Time management

Tools

Microsoft Office

Microsoft Outlook

SharePoint

OneNote

Teams

Job description

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Your Role

As Personal Assistant – Technology and Operations, you will provide high-level administrative and coordination support to three Executive Managers within the Enterprise Services division. In this role, you’ll foster strong working relationships within the immediate team, across the broader IAG business, and with external stakeholders.

You’ll manage multiple priorities with discretion and sound judgement, ensuring seamless execution of tasks such as proactive diary and inbox management, coordinating meetings and team events, arranging travel and accommodation, and processing invoices and credit card expenses efficiently.

This max-term full-time opportunity working through until April 2026, offers hybrid working conditions that support a mixture of working from home and office. With our offices located nationally you will have your choice of base location, either Naarm (Melbourne) or Gadigal Country (Sydney).

On Offer

• Boosted superannuation with 13% as standard
• 5 myLeave days per year on top of annual leave
• Work from home and many more flexibility options with myFlex
• Compassionate leave including Sorry Business, early pregnancy loss and extended family bereavement
• Inclusive leave such as public holiday swap and gender affirmation leave

About You

You are highly organised, adaptable, and detail-oriented, with a proactive and self-motivated approach to your work. You thrive in dynamic environments, operate effectively with minimal supervision, and consistently demonstrate exceptional written and verbal communication skills.

• Advanced Microsoft Outlook skills
• Proficient in the use of Microsoft Office, SharePoint, OneNote, Teams
• Strong prioritisation, time management, and stakeholder engagement capabilities
• Trusted to handle sensitive information with a high level of confidentiality and discretion
• Skilled in using video conferencing platforms, particularly Microsoft Teams

About Us

We’re part of the largest general insurance group in Australia and New Zealand. Together our family of brands turns the IAG purpose of making your world a safer place into action by helping, supporting ambitions and making insurance accessible.

As part of IAG you'll enjoy a world of career opportunities, a purpose-led place focused on creating connection and belonging, and where you can create meaningful impact every day. We celebrate all viewpoints shaped by life experiences and culture, and are guided by the knowledge and voice of Aboriginal and Torres Strait Islander peoples, businesses, and communities. We collaborate on Indigenous-led solutions that enable growth and create meaningful change for our customers and employees.

We’re ready for you. Apply today.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, Management, and Public Relations

• Industries

  Insurance

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