Business Administration Coordinator

Hearth Support Services (NDIS Registered Provider); Melbourne; On-site; AUD 85,000 - 95,000; Full time

Job summary

Hearth Support Services is seeking a Business Administration Coordinator in Melbourne to provide high-level administrative support. The role involves enhancing office efficiency, managing schedules, and supporting the leadership team in a fast-paced environment. Ideal candidates will possess strong organizational skills, effective communication abilities, and relevant experience in administration. Join a values-driven team focused on making a real difference in the lives of people with disabilities.

Qualifications

• 3+ years' experience in administration or office management.
• Proficiency with Microsoft Office and calendar/email systems.
• Strong written and verbal communication skills required.

Responsibilities

• Provide comprehensive administrative support to the Leadership Team.
• Prepare agendas, coordinate meetings, and manage office operations.
• Support People & Culture administration and engagement initiatives.

Skills

Organisational Skills

Time Management

Communication Skills

Discretion and Professionalism

Education

Certificate IV/Diploma in Business Administration

Tools

Microsoft Office

Microsoft Teams

Job description

2 days ago Be among the first 25 applicants

Hearth is a registered NDIS and TAC disability support services provider. Our mission is to be a driving force for change in the sector, improving quality of life outcomes for people with disability. We pride ourselves on delivering innovative, person-centred care and creating a workplace built on respect, growth, and support.

At Hearth, we are known for:

• Our unwavering commitment to delivering better service and quality outcomes for our participants
• Innovative support practices that go beyond industry standards
• Building a sustainable and great place to work through mutual respect and development
  
  

The Role

We are seeking a Business Administration Coordinator to provide high-level administrative support to our Leadership Team and ensure the smooth day-to-day running of our offices. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in creating efficient and supportive systems.

As the Business Administration Coordinator, you will:

• Provide comprehensive administrative support to the CEO, COO, and Leadership Team
• Prepare agendas, take minutes, and coordinate follow-up for meetings
• Draft, proofread, and format reports, correspondence, and presentations
• Oversee office operations, supplies, and vendor relationships
• Coordinate internal staff events and engagement activities
• Act as Return to Work Coordinator (training provided if needed)
• Support People & Culture administration including onboarding, offboarding, employee records, and engagement initiatives
• Assist with learning & development coordination and administration
  
  

About You

To succeed in this role, you will bring:

• 3+ years' experience in administration, office management, or executive support
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• High levels of discretion, professionalism, and attention to detail
• Proficiency with Microsoft Office, Teams, and calendar/email systems
• A proactive, solutions-focused mindset and the ability to work independently and collaboratively
  
  

Desirable:

• Certificate IV/Diploma in Business Administration, Management, or related field
• Experience in HR or recruitment administration
• Knowledge of Return to Work Coordinator responsibilities (or willingness to train)
  
  

Requirements

• NDIS Worker Screening Check (or willingness to obtain)
• Employee Working with Children Check. (or willingness to obtain)
• Current Driver's Licence and access to own car
• Valid Australian working rights
  
  

Benefits

Why Join Us?

At Hearth, you'll be part of a team that's committed to making a real difference in the lives of people with disability, while also being supported to grow in your own career. We offer a collaborative, values-driven environment where your initiative and contributions are valued

How To Apply

If this sounds like the right role for you, we'd love to hear from you. Please submit your resume and a brief cover letter outlining your experience and why you'd like to join Hearth.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  IT Services and IT Consulting

Referrals increase your chances of interviewing at Hearth Support Services (NDIS Registered Provider) by 2x

Get notified about new Administrative Coordinator jobs in Glen Iris, Victoria, Australia.

Melbourne, Victoria, Australia 7 months ago

Melbourne, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 3 weeks ago

Melbourne, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia 3 weeks ago

South Melbourne, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia 5 days ago

Melbourne, Victoria, Australia 5 days ago

Oakleigh, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 1 week ago

Box Hill, Victoria, Australia 22 hours ago

Melbourne, Victoria, Australia 2 years ago

Melbourne, Victoria, Australia A$85,000.00-A$95,000.00 6 days ago

South Melbourne, Victoria, Australia 1 month ago

Associate (Administration) | Private Wealth, SMSF

Melbourne, Victoria, Australia 5 days ago

EA & Business Support Coordinator - Fixed Term

Melbourne, Victoria, Australia 2 weeks ago

Hoppers Crossing, Victoria, Australia 1 day ago

Melbourne, Victoria, Australia 3 hours ago

Executive Assistant / Personal Assistant

Melbourne, Victoria, Australia 1 month ago

Melbourne, Victoria, Australia 2 days ago

Melbourne, Victoria, Australia 5 days ago

Melbourne, Victoria, Australia 1 week ago

South Melbourne, Victoria, Australia A$90,000.00-A$160,000.00 1 day ago

Executive Assistant / Personal Assistant

Melbourne, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia A$70,000.00-A$80,000.00 1 day ago

Melbourne, Victoria, Australia 6 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.